Phased Plan for Re-Engagement and Return to Campus Activity

The Graduate Center will resume campus activities in a phased approach. As we begin to return to campus, we must be ready to provide as safe an environment as possible for our community members as we move through the phases of re-engagement and campus activities.

The Graduate Center’s Five-Phased Plan has been designed to not only scale forward, but to scale back should The Graduate Center have to reduce operations or close in the event of an outbreak on campus or, if COVID-19 conditions worsen in the region and tighter operational restrictions are put in place by New York State or New York City.

The timelines for the semesters noted in the phase summaries on the following pages are tentative. Moving from one phase to another, whether forward or back, is subject to the joint approval of the President, the Provost and Senior Vice President and the Senior Vice President for Finance and Administration and includes the consultation with the Office of the Executive Vice Chancellor and Chief Operating Officer at CUNY Central.

Until The Graduate Center enters Phase 5, to minimize risk to the entire community, any student, faculty, staff, contractor/vendor, reporting to The Graduate Center during any phase of the reopening should limit the number of spaces visited and the time spent within those spaces.

The Graduate Center will require all entering the building to provide daily reports of spaces visited and persons they interacted with at The Graduate Center in case contact tracing is required, or COVID-19 notifications need to be distributed to targeted individuals.

 

Five Phases

Phase 1

Phase 1

Description

Occupancy

Timeline

Essential operations and preparations for Phase 2 only. No-onsite instruction, programming, academic/administrative support services. All student and academic/administrative support functions provided remotely.

Up to 5% of building capacity

Current Status

In addition to essential personnel reporting for critical operational tasks and/or urgent facility matters, limited personnel may report on site to prepare spaces for phased reopening. This includes general facility maintenance and site safety checks, supply checks, shipping/receiving, accounting, purchasing, and administrative tasks that cannot be done remotely.
 
All faculty and staff should continue to work remotely during this phase, unless a job-related essential task must be completed onsite. If so, absent an emergency, supervisory approval must be obtained and the plan/schedule reported to John Flaherty (jflaherty@gc.cuny.edu) at least 24 hours in advance, for approval.
 
Limited personnel may, by appointment, come to campus to pick up materials needed to complete work remotely. Reporting personnel must be authorized for access to The Graduate Center.

Item

Phase 1 Status

Essential Employees

On-Campus

Faculty and Staff

Remote

Students

Remote

Contractors/Vendors

Restricted: Approval necessary from SVP Finance & Administration

CUNY TV

Remote

Classes and Seminars

Remote

Public Programming, Non Degree Programming

Remote

Student Clubs, Groups, Organizations (Extracurricular)

Remote

Student Facilities (Library, Computer Labs, Labs, Lounges)

Closed

Classrooms, Seminar/Thesis Rooms, Conference Rooms

Closed

Child Development and Learning Center

Closed

Department and Public Lounges

Closed

Dining Services and Pantries

Closed

Use of Off Site Catering Services/Food Delivery

Prohibited

University Sponsored Academic and Business Travel

Suspended (CUNY)

CUNY Sponsored Student International and Domestic Travel

Suspended (CUNY)

Daily Wellness Checks

Required

Mask Usage

Required

Physical Distancing Requirements (Minimum 6 feet)

Required

Elevator Capacity | Passenger

1

Elevator Capacity | Freight

2

Stairwells (Ascending & Descending)

Closed

Guests

Not allowed on campus

Phase 2

Phase 2

Description

Occupancy

Timeline

Ramp up of critical, time sensitive Graduate Center operations that pose minimal risk of infection to personnel. Preparation for Phase 3.

Up to 15% of building capacity

Approval necessary from CUNY and GC President.
 
Projected Phase 2 Status:
 
Fall 2020

Timeline: The semester noted in the timeline is tentative and subject to approval of the President, the Provost and Senior Vice President and the Senior Vice President of Finance and Administration and consultation with the Office of the Executive Vice Chancellor and Chief Operating Officer at CUNY Central.

Occupancy restrictions will be in place (maximum):

  • Interior offices and laboratory rooms: 1 person per room.

  • Open-plan offices: 1 person per 4-desk cluster, with at least 8 feet distance from another person in any other shared cubical.

  • Shared, closed-door offices: 1 person.

 
To limit interaction, all space usage will be subject to staggered schedules. Open-plan office spaces are subject to occupancy time limits. When scheduling shared space, a minimum of one hour (60 minutes) between occupants to allow for air circulation and cleaning is required.
 
Faculty/Researchers may begin to return to campus to complete research that cannot be done remotely, on a schedule coordinated with their supervisor according to plans approved by Graduate Center leadership.  The most urgent and critical experiments should be prioritized, for example, research that is time sensitive because of:

  • Seasonality

  • Approaching deadline (contract, grant deadline/ending, article resubmission)

  • Graduate student nearing completion of their degree

  • Externally funded research

 
Faculty and staff should continue to work remotely during this phase, unless a job-related essential task must be completed onsite. If so, absent an emergency, supervisory approval must be obtained and the plan/schedule reported to John Flaherty (jflaherty@gc.cuny.edu) at least 24 hours in advance, for approval.
 
Limited personnel may, by appointment, come to campus to pick up materials needed to complete work remotely. Reporting personnel must be authorized for access to The Graduate Center.

Item

Phase 2 Status

Essential Employees

On-Campus

Faculty and Staff

Restricted: Open only to those unable to work remotely or essential to preparation for Phase 3

Students

Remote

Contractors/Vendors

Restricted: Approval necessary from SVP Finance & Administration

CUNY TV

Remote

Classes and Seminars

Remote

Public Programming, Non Degree Programming

Remote

Student Clubs, Groups, Organizations (Extracurricular)

Remote

Student Facilities (Library, Computer Labs, Labs, Lounges)

Closed

Classrooms, Seminar/Thesis Rooms, Conference Rooms

Closed

Child Development and Learning Center

Closed

Department and Public Lounges

Closed

Dining Services and Pantries

Closed

Use of Off Site Catering Services/Food Delivery

Prohibited

University Sponsored Academic and Business Travel

Suspended (CUNY)

CUNY Sponsored Student International and Domestic Travel

Suspended (CUNY)

Daily Wellness Checks

Required

Mask Usage

Required

Physical Distancing Requirements (Minimum 6 feet)

Required

Elevator Capacity | Passenger

1

Elevator Capacity | Freight

2

Stairwells (Ascending & Descending)

Open

Guests

Not allowed on campus

Phase 3

Phase 3

Description

Occupancy

Timeline

Gradual increase of on-site academic and administrative personnel and services. Phased and staggered scheduling for faculty and staff, limited departmental access for students, Preparation for Phase 4.

Up to 40% of building capacity

Approval necessary from GC President
 
Projected Phase 3 Status:
 
Spring 2021

Timeline: The semester noted in the timeline is tentative and subject to approval of the President, the Provost and Senior Vice President and the Senior Vice President of Finance and Administration and consultation with the Office of the Executive Vice Chancellor and Chief Operating Officer at CUNY Central.

Occupancy restrictions will be in place (maximum):

  • Interior offices: 1 person per room.

  • Interior laboratory rooms: 2 persons (1 faculty/1 subject). Requires a divider between faculty member and subject, full PPE, at least 6 feet distance and a limitation of 1 hour (60 minutes) per research session.

  • Open-plan offices: 2 person per 4-desk cluster, with at least 8 feet distance with any other shared cubical, PPE and a limitation of 1 hour (60 minutes) overlap in staggered schedule start/end times.

  • Shared, closed-door offices: 1 person.

  • Conference Rooms: 4 – 6 persons, pending conference room size, with at least 8 feet distance, PPE and a limitation of 1 hour (60 minutes) meeting time. A minimum of 1-hour (60 minutes) overlap in staggered schedule start/end times.

 
To limit interaction, all space usage will be subject to staggered schedules. Open-plan office spaces are subject to occupancy time limits. When scheduling shared space, a minimum of one hour (60 minutes) between occupants to allow for air circulation and cleaning is required.
 
Faculty/Researchers may continue to return to campus to complete research that cannot be done remotely. Graduate students and postdoctoral research associates should be prioritized for access. All researchers must continue to be scheduled by their supervisor per scheduling guidance, and continue to work remotely for all tasks suitable for remote work.
 
While faculty and staff can return onsite for functions that cannot be performed remotely, faculty and staff should continue to work remotely during this phase. Absent an emergency, supervisory approval must be obtained and the plan/schedule reported to John Flaherty (jflaherty@gc.cuny.edu) at least 24 hours in advance for approval.
 
Conference rooms will only be available for essential in–person meetings that cannot be held virtually. Social distancing, occupancy and time limits apply. Approval must be obtained and the plan/schedule reported to XXX at least 72 hours in advance for approval.
 
Limited personnel may, by appointment, come to campus to pick up materials needed to complete work remotely. Reporting personnel must be authorized for access to The Graduate Center.

Item

Phase 3 Status

Essential Employees

On-Campus

Faculty and Staff

Restricted: Open only to those unable to work remotely, essential to operations scaled in Phase 3, or essential to preparation for Phase 4

Students

Restricted: Approval necessary from Provost & SVP, VP Student Affairs, or Executive Office/Director

Contractors/Vendors

Restricted: Approval necessary from SVP Finance & Administration

CUNY TV

Restricted: Approval necessary from SVP Finance & Administration and Executive Director CUNY TV

Classes and Seminars

Restricted: Approval necessary from Provost & SVP and SVP Finance & Administration

Public Programming, Non Degree Programming

Restricted: Approval from VP for Communications and Public Affairs, Provost & SVP and SVP Finance & Administration.
 
Limited to no more than 15 participants and no more than 1 hour in duration.

Student Clubs, Groups, Organizations (Extracurricular)

Remote

Student Facilities (Library, Computer Labs, Labs, Lounges)

Closed

Classrooms, Seminar/Thesis Rooms, Conference Rooms

Restricted: Approval necessary from Provost & SVP and SVP Finance & Administration

Child Development and Learning Center

Pending and limited capacity (TBD)
 
Restricted: Approval necessary from Provost & SVP, VP Student Affairs and SVP Finance & Administration

Department and Public Lounges

Closed

Dining Commons and Pantries

Closed

Use of Off Site Catering Services/Food Delivery

Prohibited

University Sponsored Academic and Business Travel

Pending (CUNY)

CUNY Sponsored Student International and Domestic Travel

Pending (CUNY)

Daily Wellness Checks

Required

Mask Usage

Required

Physical Distancing Requirements (Minimum 6 feet)

Required

Elevator Capacity | Passenger

1

Elevator Capacity | Freight

2

Stairwells (Ascending & Descending)

Open

Guests

Not allowed on campus

Phase 4

Phase 4

Description

Occupancy

Timeline

Continued gradual increase of on-site academic and administrative personnel and services. Continued phased and staggered scheduling for faculty and staff, expanded, by limited, departmental access for students, Preparation for Phase 5.

Up to 80% of building capacity

Approval necessary from GC President
 
Projected Phase 4 Status:
 
Fall 2021

Timeline: The semester noted in the timeline is tentative and subject to approval of the President, the Provost and Senior Vice President and the Senior Vice President of Finance and Administration and consultation with the Office of the Executive Vice Chancellor and Chief Operating Officer at CUNY Central.

Occupancy restrictions will be in place (maximum):

  • Interior offices: 1 person per room.

  • Interior laboratory rooms: 2 persons (1 faculty/1 subject). Requires a divider between faculty member and subject, full PPE, at least 6 feet distance and a limitation of 1 hour (60 minutes) per research session.

  • Open-plan offices: 2 person per 4-desk cluster, with at least 8 feet distance with any other shared cubical, PPE and a limitation of 1 hour (60 minutes) gap between schedule start/end times.

  • Shared, closed-door offices: 1 person.

  • Conference Rooms: 4 – 6 persons, pending conference room size, with at least 8 feet distance, PPE and a limitation of 1 hour (60 minutes) meeting time. A minimum of 1-hour (60 minutes) gap between schedule start/end times to accommodate for air circulation and cleaning.

 
To limit interaction, all space usage will be subject to staggered schedules. Open-plan office spaces are subject to occupancy time limits. When scheduling shared space, a minimum of one hour (60 minutes) between occupants to allow for air circulation and cleaning is required.
 
Faculty/Researchers and Graduate students and postdoctoral research associates may continue to return to campus to conduct research that cannot be done remotely. Schedules should be staggered to ensure social distancing. Graduate students and postdoctoral research associates should continue to be prioritized for access. All researchers must continue to be scheduled by their supervisor per scheduling guidance, and continue to work remotely for all tasks suitable for remote work.
 
Faculty and staff can continue to return onsite to perform functions that cannot be performed remotely. Faculty and staff should continue to work remotely during this phase. Absent an emergency, supervisory approval must be obtained and the plan/schedule reported to John Flaherty (jflaherty@gc.cuny.edu) at least 24 hours in advance for approval.
 
Conference rooms will only be available for essential in–person meetings that cannot be held virtually. Social distancing, occupancy and time limits apply. Approval must be obtained and the plan/schedule submitted at least 72 hours in advance for approval.
 
Limited personnel may, by appointment, come to campus to pick up materials needed to complete work remotely. Reporting personnel must be authorized for access to The Graduate Center.

Item

Phase 4 Status

Essential Employees

On-Campus

Faculty and Staff

Restricted: Open to those unable to work remotely, essential to operations scaled in Phase 4, or essential to preparation for Phase 5

Students

Restricted: Approval necessary from Provost & SVP, VP Student Affairs, or Executive Office/Director

Contractors/Vendors

Restricted: Approval necessary from SVP Finance & Administration

CUNY TV

Restricted: Approval necessary from Executive Director CUNY TV

Classes and Seminars

Restricted: Approval necessary from Provost & SVP and SVP Finance & Administration

Public Programming, Non Degree Programming

Restricted: Approval from VP for Communications and Public Affairs, Provost & SVP and SVP Finance & Administration.
 
Limited to no more than 25 participants and no more than 1 hour in duration.

Student Clubs, Groups, Organizations (Extracurricular)

Remote

Student Facilities (Library, Computer Labs, Labs, Lounges)

Restricted: Limited Access to Library, Computer Labs, and Labs. Approval necessary from Provost & SVP and SVP Finance & Administration

Lounges remain closed.

Classrooms, Seminar/Thesis Rooms, Conference Rooms

Restricted: Approval necessary from Provost & SVP and SVP Finance & Administration

Child Development and Learning Center

Pending and limited capacity (TBD)
 
Restricted: Approval necessary from Provost & SVP, VP Student Affairs and SVP Finance & Administration

Department and Public Lounges

Closed

Dining Commons and Pantries

Limited Dining Commons Service.
 
Pantries remain closed.

Use of Off Site Catering Services/Food Delivery

Prohibited

University Sponsored Academic and Business Travel

Pending (CUNY)

CUNY Sponsored Student International and Domestic Travel

Pending (CUNY)

Daily Wellness Checks

Required

Mask Usage

Required

Physical Distancing Requirements (Minimum 6 feet)

Required

Elevator Capacity | Passenger

1

Elevator Capacity | Freight

2

Stairwells (Ascending & Descending)

Open

Guests

Restricted

Phase 5

Phase 5

Description

Occupancy

Timeline

All Graduate Center students, faculty and staff will have access to the building under new campus and building policies and procedures. These policies and procedures will focus on the health and safety of the community and will include continued social distancing measures.
 
Infection prevention measures, such as staggered hours, physical contact barriers, continued use of PPE, restricted capacity limits throughout the building, closure of pantries continue to be in place.  The continuation of remote options for classes, programming and administrative functions under new University policies & procedures.

Full Campus Operations
 
New Campus and Building Policies & Procedures in effect

Upon availability of vaccine or other significant scientific discovery.



 

Timeline: The semester noted in the timeline is tentative and subject to approval of New York State and CUNY. Approval from the President, the Provost and Senior Vice President and the Senior Vice President of Finance and Administration and consultation with the Office of the Executive Vice Chancellor and Chief Operating Officer at CUNY Central is also required.

Item

Phase 5 Status

Essential Employees

On-Campus

Faculty and Staff

On-Campus

Students

On-Campus

Contractors/Vendors

On-Campus

CUNY TV

On-Campus

Classes and Seminars

On-Campus, Hybrid, Online, Remote

Public Programming, Non Degree Programming

On-Campus, Hybrid, Online, Remote

Student Clubs, Groups, Organizations (Extracurricular)

On-Campus, Hybrid, Online, Remote

Student Facilities (Library, Computer Labs, Labs, Lounges)

Open

Classrooms, Seminar/Thesis Rooms, Conference Rooms

Open

Child Development and Learning Center

Open Reduced Capacity

Department and Public Lounges

Open

Dining Commons and Pantries

Dining Commons Open
Pantries Closed

Use of Off Site Catering Services/Food Delivery

Restricted/Pending

University Sponsored Academic and Business Travel

Active

CUNY Sponsored Student International and Domestic Travel

Active

Daily Wellness Checks

Required

Mask Usage

Paused/Pending

Physical Distancing Requirements (Minimum 6 feet)

Paused/Pending

Elevator Capacity | Passenger

8

Elevator Capacity | Freight

8

Stairwells (Ascending & Descending)

Open

Guests

Allowed on campus