Modification of 8/31/20 Deadline to Exhaust Excess AL – F/T Classified Staff  

Dear F/T Classified staff:

Please be advised, in response to the COVID-19 pandemic, the University has agreed to modify the relevant provisions in CUNY’s Rules and Regulations 6.1.1 and Personnel Policy Bulletin 18-90, dated November 20, 1990 (see attached), regarding annual leave usage and the conversion of excess annual leave to sick leave for Classified employees in full-time titles. These modifications shall be in effect for the period through December 31, 2020, and are as follows:

  • For the annual leave year ending 8/31/20, the August 31st deadline to use annual leave will be suspended consistent with the provisions contained in this email.

  • Annual leave, as of the close of business 8/31/20, that is above the 2-year carryover cap that an employee is eligible to accumulate per year in accordance with PPB 18-90 (“excess annual leave”) will not be converted to sick leave but will instead be carried into the annual leave year that begins 9/1/20. 

  • Any excess annual leave carried into the leave year that begins 9/1/20 must be used by no later than 12/31/20. 

  • If due to extenuating circumstances an employee, who would otherwise have his/her annual leave convert to sick leave at the end of a leave year, is unable to exhaust his/her/their leave by 12/31/20, any remaining excess annual leave will convert to sick leave effective close of business 12/31/20. ​

  • If an employee resigns, retires or dies prior to 12/31/20, any excess annual leave above the annual leave cap will be forfeited, and the annual leave payment due to the employee upon separation, or due to his/her/their estate, shall be the lesser of: (1), the leave balance to the employee’s credit on the date of resignation, retirement or death; or (2), the leave balance credited to the employee as of the close of business on 8/31/20.


These modifications will expire on 12​/31/20, after which the terms of PPB 18-90 will be reinstated in full force and effect.

Should you have any questions, please feel free to contact The Office of Human Resources at HR@gc.cuny.edu​.

Stay safe and be well.

  • PPB Annual Leave converstion to Sick Leave - [PDF] 07.30.2020

Submitted on: JUL 29, 2020

Category: HR Announcements | Human Resources