Visiting Research Scholars
The Visiting Research Scholar program at the Graduate Center involves two processes. The first process is focused on verifying a potential scholar seems capable of adding usefully to the academic discourse at the university, and that the required details of the proposed visit and proper documents are present. That process is managed by the Office of the Provost. Visitors cannot nominate themselves. They are usually brought to the attention of a program or center by a faculty member. Each scholar must have a faculty advisor who will oversee the research or collaborate with the visitor as appropriate. Only the Executive Officer of a program or the Director of a center may request Visiting Research Scholar status for a proposed guest. An official letter or memo, on letterhead and addressed to the provost is required, along with a copy of the scholar's C.V. All material must be in English.
The request for status must have the name exactly as it appears on the scholar's passport. The request must be for a single visit with a specific start date and end date. To allow for the unexpected the start date should be a little earlier than the earliest day the scholar intends to come, and the end date should be a little bit later than the latest day the scholar plans to leave. Please do not submit your request until there is a firm agreement with the scholar on this visit window. The scholar’s institutional affiliation (including country if not the U.S.) must be noted. The request may explain what the scholar is expected to accomplish; alternatively, the scholar may provide a statement of intent. If a scholar is a Fulbright recipient that must be noted in the request. Fulbright forms should be forwarded to the Office of the Provost for completion.
Naturally, requests for Visiting Research Scholar status must precede the visitor. Please submit requests at least two months before the proposed start date. Non-citizens may become Visiting Research Scholars by participating in the Exchange Visitor Program (see below). American citizens and those with dual citizenship may be Visiting Research Scholars though they are not Exchange Visitors. If the visit is approved, the Executive Officer or Director is sent an official letter from the Provost authorizing the visit and customary privileges (e.g. computer account). A copy of the letter is sent electronically to Information Technology, the Library and the Office of Research and Sponsored Programs.
In addition to the authorization letter, the Office of Human resources is sent a copy of the visitor’s complete package. The second process is focused on verifying that a non-citizen visitor is eligible for the Exchange Visitor Program and, if so, assisting with immigration. The Office of Human Resources manages that process. The Office of Human Resources also helps all Visiting Research Scholars obtain a Graduate Center identification card. The request and supporting material should be attached to an email and sent to Interim Provost Louise Lennihan (firstname.lastname@example.org) with a copy to Edward Ellis (email@example.com). Questions may be sent to Edward Ellis.