FAQ

Admissions

Can I apply to a GC doctoral program and a GC master’s program?

Yes, but you may not apply to more than one doctoral program a semester.  

Can I apply to more than one doctoral program?

You may only apply to one program at a time in a current admissions cycle.  If you have received a decision for a doctoral program and wish to be considered for another program that still is accepting applications, you may do so.

Can I apply to more than one GC Master's program?

You may apply to more than one Master's program in an application cycle, however, you will be required to submit the entire application in it's entirety for both programs and pay the application fee for both.  Documents submitted to one application can not be applied to another application.  

How can I pay the admissions application fee?

After you have completed the online application form, you will be asked to submit the form for review.  A payment page will then appear asking you to select your payment method.  You may pay online with a credit card or by sending in a check by mail.

Can I request to waive the application fee?

The application fee is only waived for United States Armed Services Veterans and McNair Scholars.

To apply for these fee waivers, please select the "pay by mail/check" option when you submit your application. Then you need to notify the Office of Admissions via email that your application is complete, and that you are requesting a fee waiver (do not actually send a check). Please specify in the email if you are a veteran (attach documentation to the email) or a McNair Scholar (attach documentation).


 

If my transcripts are issued in a language other than English, what should I do?

Applicants who attended institutions that issue transcripts only in a non-English language format need to upload a file that contains an English translation from an certified translation service.  The scanned file also needs to contain the original document that the translation represents as well as the certified translation. 

What is an applicant statement?

A successful applicant statement usually does the following:

Articulates a particular topic area in which you propose to do research.
Positions your proposed project within an ongoing scholarly conversation (i.e. that you want to connect your work to existing work in the field, but build on it and add something new).
Argues for your project as urgent within the field and within academic studies.
Connects your scholarly passions to your personal motivations for taking on the work (this can take many forms).
Shows an awareness of your field, but can also be understood by people outside your field.
Shows how your academic background has prepared you to do this work.
Speaks to why you want to study in the GC's doctoral program specifically--not just in terms of the resources of the GC but also how you hope to contribute to this intellectual and pedagogical community.
Recounts your educational background that has led to the Ph.D. program or describes a professional position that has inspired further academic study.
Includes an appropriate amount of citational references (literary or rhetorical) that demonstrates your knowledge-base, interest, and investment in further research.
Explains a research agenda and how this program suits that academic goal or indicates how Ph.D. coursework will help focus some already existing (yet still evolving) interests.
Offers a rationale of how a Ph.D. program will enrich and fulfill your intellectual goals. 

What is the reapplication process if I have applied for admissions in the past?

If you wish to apply again after completing the Graduate Center application process in the past, you need to submit a new application form and application fee for the current admissions cycle. You are also required to submit a new applicant statement.

What transcripts do I need to list and upload for review?

Transcripts must be uploaded into the online application from each college or university attended even if you did not complete a degree or did not enroll in courses in your current field.

This includes:
  • All credit bearing coursework even if that did not lead to a degree on a transcript from the issuing institution where the courses were originally taken.
  • All credit bearing coursework even if that was for a degree program unrelated to the discipline now being pursued.
  • All credit bearing coursework that may be in progress.  Transcripts that only list courses in progress for the current semester must still be uploaded for review, even if they do not yet contain grades for the current or most recent semester.
  • All coursework that was transferred to another institution must be also submitted on a transcript from the original issuing institution.
    • This includes community college coursework that was transferred to a 4-year degree program. The community college transcript must also be uploaded to the online application.
This does not include:
  • Credits from study abroad coursework or credits taken as part of AP or other high school college level coursework.
  • Coursework that was non-credit bearing or taken at non-academic institutions such as religious, career, or non-academic technical colleges. 

 

How do I upload an unofficial transcript if my institution does not provide unofficial copies?

If your institution does not provide an unofficial or online student copy of the transcript, then you need to request an official one to be sent to you.  That copy should be opened, scanned and uploaded into the online application form. You may want to request 2 copies from the issuing institution and keep one unopened, so that if you are admitted you will have an official copy available to forward to the Office of Admission prior to registration. Only admitted applicants are required to send an official transcript. 

How do I upload pdf files that are more than 4MB?

To ensure that your file is smaller than the maximum size, you may have to scan your file at the lowest DPI that produces a legible image. In most cases, you will be able to use a DPI under 200.

Do not scan in color. Use grey scale if possible; otherwise, use black and white.

If the file already exists as a download from your institution, please take a look at this Adobe page with instructions that can assist you in reducing the size of an existing pdf file .  http://acrobatusers.com/tutorials/reducing-file-size
 
For all Journalism writing samples, if the size absolutely cannot be reduced to less than 4MB, then upload one document with a url/link to a hosted file. 

Who should be my recommenders if I've been out of school for many years?

If at all possible, you should furnish academic letters of recommendtiaon - in other words, letters from professors who have had you in class and can speak to your strengths as a student and a scholar.  If you absolutely cannot obtain academic letters, then professional letters of recommendation may be submitted.  

 

Can I send recommendations from Interfolio

We do not accept recommendations that are not uploaded into our online application system.  Please select recommenders who can upload recommendations into our online system in order to ensure a timely review of your application. 

How can I remind recommenders to submit their recommendation?

After you have submitted your online application, you can remind your recommenders to submit their online recommendation by logging back into the online application system.  At the dashboard (the first screen you will see upon logging back in) click on the blue button on the upper right hand side that says "View Application." 

Then on the left hand navigation bar, you will see a link to "Recommendations" under the "Important Links" header.  That will bring you to a button that says "Recommendation Provider List" where you can resend the request to previously listed recommenders. 

The system does not allow you to add additional recommenders or to correct/modify and email address of a recommender.  Those requests should be made by email to admissions@gc.cuny.edu with the understanding that you may have a significant delay in the processing of your application due to an issue with the recommender emails that you have listed prior to submitting your application. 

Do I need to take the GRE if I already have a master's degree?

If you are applying for a doctoral degree (with the exception of the Social Welfare PhD), you will need to take the GRE General exam regardless of whether or not you have already obtained a master's degree.  Certain programs require or recommend the GRE Subject test in addition to the General test.  Please refer to the deadline chart for details. 

I took the GRE more than five years ago, will you accept it? .

GRE General and Subject exam scores are valid for five years.  You will need to take the test again if your scores are older than five years. 

Do I need to take the TOEFL or IELTS exam?

An applicant must submit scores from either the Test of English as a Foreign Language (TOEFL) or the International English Language Testing System (IELTS) unless they have a post-secondary degree from an institution in which the language of instruction is English-only and located in a country that recognizes English as an Official Language. Please note applicant's who have only studied in Puerto Rico or India must complete the TOEFL or IELTS.  

The TOEFL test is administered internationally by Educational Testing Service and you need to request that ETS report examination results directly to College Code 2113.

The IELTS test is administered by Cambridge English Language Assessment.  


IELTS (International English Language Testing System)

What is the minimum GRE/GMAT/TOEFL/IELTS score?

There are no minimum scores that guarantee admission.  Each program takes into consideration all the elements of an application. 

If my intended program requests a writing sample, how do I submit it?

Please submit writing samples by uploading them into the online application system. Please be sure to include your full name and date of birth on the writing sample.

Can any of my supporting documents arrive after the deadline?

All supporting documents need to have been uploaded to the online application system by the program's deadline. 

How can I apply for scholarship and fellowship opportunities?

All doctoral applicants are automatically considered for all school based funding (including scholarships, fellowships, and assistantships) when you submit your completed application. More information can be found on the Doctoral Fellowships and Financial Aid page.

All applicants to all Fall master’s programs are automatically considered for the Dean’s Merit Scholarships. More information can be found on the Master's Scholarships and Financial Aid page.

What are tuition and fee costs?

The current tuition and fee costs can be found here.

What is the Graduate Center’s institutional code for the GRE/TOEFL/GMAT?

The institutional code for the GRE and the TOEFL is 2113.
The institutional code for the GMAT is XWT-S7-47.

What is the transfer of credit process?

On average, programs do not accept more than 15 transfer credits.  However, each case is reviewed individually and transfer credits will only be evaluated if you are admitted to a program and after you have begun the registration process.

When is my application due?

The admissions deadlines for each program are listed on our deadline page. Please note that different programs have different deadlines.

On the online application, the LookUp screen I can't locate an institution

For institutions within the United States, the most effective method of locating institutions using this screen is to type in only the CITY field. If you cannot locate the institution by CITY, then type in only the NAME field. If that does not result in locating the institution, please type in "Undelcared" in the NAME field and select "Undeclared Domestic" as the institution.

For institutions outside of the United States, please search first by selecting only CITY. If that does not result in locating the institution, search only by NATION field. If that does not result in locating the institution, please select "Nation: Foreign Inst" for that country. (For example, if you are searching for a Canadian institution that does not appear on the list for Canada, select "Canada: Foreign Inst")

Alumni

Can GC alumni use the Mina Rees Library?

GC alumni are extended free lifetime access to the Graduate Center Mina Rees Library with a valid GC alumni card. Get your GC alumni card from the Security Office, room 9124; 212-817-7777. With this card, alumni enjoy borrowing privileges from the GC library and on-site access to the full set of GC Library databases, ebooks, and other e-resources.

In addition, the GC Library sponsors a limited set of e-resources for off-site use. Alumni are invited to register for free access.

If you have registered, and you forget your alumni library user ID and/or password, contact GCalumni@gc.cuny.edu.
 

Can I keep my GC email account after graduation?

Existing student email accounts in the Microsoft-hosted student email domain continue indefinitely. Please visit IT Services for more information concerning Policies and Procedures.

Does the Graduate Center offer Dossier Services?

Yes, the Graduate Center has partnered with the credentials management service, Interfolio Inc., to offer current and former students a more efficient and effective way of managing dossier files. Interfolio is the easiest and most affordable way to store and deliver application materials. For more information, please visit the website at http://www.gc.cuny.edu/Prospective-Current-Students/Student-Life/Resources. Please contact the Office of Student Affairs at 212-817-7400 or by email studentaffairs@gc.cuny.edu for more information about this service.

How do I audit courses at the Graduate Center?

Anyone can audit courses at the Graduate Center. Please contact the Registrar's Office at 212-817-7500 or by email at registrar@gc.cuny.edu for more information.

How do I obtain a GC alumni ID card?

To obtain a Graduate Center alumni ID card, please contact the Security Office at 212-817-7777 or visit their office (room 9124) on the 9th floor of the Graduate Center.

How do I obtain an official transcript?

Students submit the Transcript Request form to the Office of the Registrar for processing. The transcript fee is $7.00 USD per transcript with the exception of transcripts that are sent directly to CUNY Colleges which is free of charge.

  • The transcript fee is payable by cash in person at the Bursar’s Office, personal check, money order, or online payment. Please make checks or money orders payable to GSUC/CUNY.
  • Students using the non-instructional fee online payment method must attach their Bursar payment receipt along with the transcript request form.

Transcript requests are generally processed within 2-4 business days. After submitting the transcript request, students may track their transcript request status using their Self-Service Banner account. A transcript will not be sent if the student has any holds on record (i.e. Bursar, Library, Financial Aid, etc.). The hold must be cleared before any transcript can be sent.

Please contact the Office of the Registrar at 212-817-7500 or by email at registrar@gc.cuny.edu if you have any other transcript related questions.

How do I update my address or share news about myself?

The easiest way to update your contact information is via the GC Alumni Contact Information form. You may also contact us at 212-817-7130 or by email at gcalumni@gc.cuny.edu.

To share news about you with Graduate Center community such as new book publications, academic or professional achievements, and other interesting stories, please complete the News Submission form

Where I do purchase academic or commencement gowns?

Academic or commencement gowns can be purchased from the Office of Special Events at the Graduate Center. Please contact them at 212-817-7150 or by email at specialevents@gc.cuny.edu to inquire about prices, measurements and other specifications.

How do I replace my lost or destroyed diploma?

In the event the original diploma has been lost or destroyed, a new diploma will be issued as a duplicate and will bear a notation to that effect. The duplicate diploma fee is $30.00 USD. Please send a written request along with a payment by check or money order payable to GSUC/CUNY to the Registrar's Office for processing.

Registrar's Office
The Graduate Center CUNY
365 Fifth Avenue, Room 7201
New York, NY 10016 

Registrar's Office (212) 817-7500 | Registrar@gc.cuny.edu.
 

Counseling Services

How does psychotherapy work?

There are different techniques of psychotherapy, but they all share some common elements. Therapy provides the opportunity to talk in confidence with a skilled and empathic listener who can help to identify and understand the problem and then seek out ways to approach it. Through this process, people can come to recognize a greater range of possibilities in their lives, and feel more effective and fulfilled in love and work.

Who provides the Student Counseling Services?

The Wellness Center Student Counseling Services is staffed by licensed psychologists, postdoctoral fellows and advanced doctoral students in clinical psychology.

Who uses Student Counseling Services?

The Wellness Center offers Student Counseling Services to all matriculated graduate students registered at The Graduate Center and the Craig Newmark Graduate School of Journalism. We see several hundred students each year for consultations, individual counseling and/or groups and workshops. Students who seek our services represent the rich diversity of cultural, ethnic and religious backgrounds that exist at the Graduate Center. We welcome all students, including international students and veterans, and we are LGBTQ-friendly. We are also available to individual departments, to participate in workshops on topics such as dissertation completion. 

For those who are ineligible for our services (temporary students, visiting scholars, non-matriculated/non-degree students, students registered at CUNY schools other than GC & Journalism schools), feel free to visit our resources page.

Why counseling for graduate students?

Over many years of offering counseling services to graduate students, we have found that counseling can help significantly in addressing a wide range of difficulties, including anxiety, depression, relationship problems and work-related problems. We are experienced in recognizing the unique challenges that graduate students can face at this phase in their lives.

What counseling services are available through the Wellness Center?

Student Counseling Services offers short-term individual counseling, psychotherapy, couples counseling, consultations and referrals. We also offer three ongoing groups, Challenges of Graduate Student Life, the Dissertation Completion Group and the LGBTQ Graduate Student Support Group, which meet weekly throughout the academic year. In addition to counseling services, we offer dissertation support through a series of individual consultations to help identify problems in moving forward on the dissertation and find solutions to obstacles. We also provide a workshop series on a variety of topics relevant to graduate student life.

Are the Student Counseling Services confidential?

All services offered through the Wellness Center Student Counseling Services are strictly confidential. We believe that confidentiality is essential to establishing an atmosphere of safety and trust. Information about you or your participation in our services is not shared with academic departments or other administrative offices. In rare situations in which there is the potential for harm to self or others, appropriate steps are taken to maintain safety for all concerned. A full confidentiality statement is available in the Wellness Center, Room 6422.

Does Student Counseling Services charge for its services?

All services are free of charge to matriculated students registered at the Graduate Center, CUNY.

Does Student Counseling Services provide medications?

Student Counsleing Services does not provide medications for psychiatric or psychological difficulties at this time. However, we ensure that students who may need medication are referred to the appropriate psychiatric services outside the Graduate Center.

GC Membership

What are the benefits and costs of membership?

Different levels of membership and accompanying benefits and costs can be found here, but the most important benefit is being a part of the Graduate Center’s vibrant intellectual and cultural community.

Who is eligible for membership?

Anyone who wishes to be a part of the Graduate Center community and help support its academic and public programs.

For how long are memberships valid?

Memberships are valid for the academic year in which they are purchased.

Can I purchase a gift membership?

Not yet, but we will be offering that option in the near future.

Is the cost the same to purchase a membership mid year or at the beginning?

Yes, but keep in mind that ongoing discounts and member events make it worthwhile to join even as the year progresses.

Do I have to show my membership card?

No, the card is for your own reference.

Does my membership card provide special building access?

No.

Can I give my ticket discount code to a non-member?

No, tickets discount codes are only valid for members purchasing tickets.

Is there a limit to the number of tickets I can purchase with my discount code?

No, you may use your code to purchase as many discount tickets as you wish.

Are other membership benefits transferable?

No, all benefits are only for individual members.

Are you on Facebook?

Yes, please join us for late-breaking news, event reminders, and photos from our Public Programs.

Health Services

What is Student Health Services (SHS)?

The Student Health Services is a resource for health information and education for graduate students and no longer offers direct patient care.  Please contact us directly for further information. 

I feel sick. What should I do?

Keeping in mind your personal factors such as your age, current health problems, and past health history, here are some questions to ask yourself that can help you decide if you should contact a healthcare provider:

• Do I sense that something is urgently wrong? Start here. Trust your instincts and see a doctor if you sense that you need immediate medical attention. Always investigate symptoms such as chest pains, shortness of breath, loss of consciousness, or new severe physical pain.

• What are my symptoms? Have I had them before? If so, how did they get resolved? Would the same approach work now or is there something different about the symptoms this time? Could they be related to a recent condition or procedure or medication?

• How long have the symptoms been going on? Are they getting better or worse? Generally any symptoms that are not improving after one to two weeks are worth pursuing with a healthcare provider. Pay attention to symptoms that are getting worse (and consider the first question).

• What do I really think would be best for my health (ignoring any worries that I will be a bother if I go to the doctor, or that it will cost too much)?

(Source: http://www.takingcharge.csh.umn.edu/create-healthy-lifestyle/self-care-and-prevention/when-should-you-go-doctor)

If you do not have a regular healthcare provider, please visit our resources page

What If I have an emergency?

If you are at the Graduate Center, call Security at x7777 immediately. They can get help to you most rapidly.  For an emergency outside of the Graduate Center, we recommend that you first call 911, which can provide the necessary service to help you and, if indicated, transport you to an emergency room. 

If, after considering the recommendations above, you determine that you can safely seek emergency care on your own, there are numerous emergency and urgent care services located in major medical facilities throughout New York City.  Please refer to the Resources/Healthcare Facilities section on this website for further information.

I need some over-the-counter medication, can I obtain this from the Wellness Center?

Medical care is no longer provided here and the Wellness Center's administrative staff is not authorized to dispense any over-the-counter medication or first aid supplies.

I am a staff member/adjunct faculty/temporary student/visiting scholar, am I eligible for services at the Wellness Center?

Wellness Center services are specifically intended for matriculated registered students of The Graduate Center and the Craig Newmark Graduate School of Journalism at CUNY.  However, some of our presentations and events, such as the annual Wellness Festival, as well as our online information services, are open to all in the GC community.  Announcements for events and presentations will specify if they are open to the entire GC community, or you may contact us for this information.

I'm an incoming Grad Center student. How do I go about submitting proof of immunizations?

Per New York State law, all incoming students MUST submit proof of immunizations in order to be able to register for classes. All immunization requirements and forms can be found on our Immunization page. Often the easiest way to obtain your immunization records is to request them from your undergraduate college. Even if you attended another CUNY college for undergrad, you should confirm that we have your immunization records on file and up-to-date.  You can do this by sending an email to: wellness@gc.cuny.edu and provide your EMPL ID (if available).

Alternatively, please visit our Immunizations page to locate outside health clinics that will provide vaccinations free of charge. If you have one, consult your Primary Care Physician for immunization records or to request a blood test showing immunity.

Lastly, Meningococcal Meningitis shots are NOT required. However failure to properly complete and submit the response form will result in a registration hold.

How do I obtain a copy of my immunization records?

Please fill out the immunization record request form and allow 3 business days processing time. 

You may drop off, fax, or email the request form:
Wellness Center
Student Health Services
365 Fifth Avenue, Suite 6422
New York, NY 10016
212-817-7020 (phone)
212-817-1602 (fax)
wellness@gc.cuny.edu

Please note that we keep immunization records on file 7 years from the date of admission.

I’m a Graduate Center student at another campus. Since direct patient care if no longer offered here, can I go to the Student Health Service on my home campus?

If you are registered as a Graduate Center student and pay your tuition here, you will not be able to use the health center at another campus, despite the fact that direct patient care is no longer offered here. Students, graduate or undergraduate must go to the health center at the school where they are registered and pay tuition.  E-permit students seeking services must similarly go to the campus where they pay tuition, not where they are permitted to take a class. If you have further questions, please call us at 212-817-7020.

What about Psychological Counseling?

Psychological Counseling is available at the GC Wellness Center. Visit Student Counseling Services for more info.

Housing

Who is eligible to rent in the Graduate Center Apartments complex?

All matriculated graduate students at The Graduate Center, the Craig Newmark Graduate School of Journalism at CUNY, and other CUNY campuses are eligible. Students need to be in good academic and financial standing as well as progressing toward a degree.

How long is the license, and how is it different from a lease?

The license has a 12-month term. It functions like a lease, except that a renter must maintain eligibility in order for it to remain in effect.

How long can I live there?

Licenses will be renewed annually for students who remain in good academic and financial standing.

How do you decide whom to accept?

All eligible students will be accepted on a first-come-first-served basis. Those students who have been accepted must sign the license agreement and make the necessary deposit.

What deposits are required?

Two-months' rent is required at the signing of the license–-one as a refundable security deposit and the other as the first month’s rent.

What utilities are included in the rent?

Heat and water are included; electricity, telephone, and cable service will be billed separately.

Do I need a credit check or references to become eligible?

No. The only initial eligibility factor is your status as a student in good standing and progressing toward a degree.

Are the apartments furnished?

Yes. Each bedroom will have a bed, mattress, dresser, desk, and chair. The common area will have a kitchen table, chairs, and lounge furniture. The kitchen includes a stovetop, microwave, refrigerator, sink, and cabinets. There are no dishes, linens, pots, pans, or cutlery.

Can I choose my roommates?

Two-, three-, and four-bedroom units will be occupied by individual students. Groups of students who want to share units may do so upon request. Of course, all must be eligible and have been selected for residence.

Can my spouse/partner and/or children live in the residence?

Yes. Students with spouses, partners, and/or children must rent entire units. These will be studios or one- or two-bedroom units.

Does the building have a live-in superintendent?

Yes. A superintendent will have 24/7 responsibilities to respond to facility, maintenance and mechanical issues.

What if I don’t have anyone specific to live with?

Individual students may license an entire unit or may license a bedroom in a multi-bedroom unit. If you license a bedroom in a multi-bedroom unit, the other occupants of the unit will be assigned by the Graduate Center.

May I sublet my license?

No. Subletting is a violation of the license agreement.

Is smoking allowed in my unit?

No. The entire facility is smoke free, including terraces, the rooftop garden, and the first-floor lounge.

Can I have pets or animals in my unit?

No. Animals of any kind are not allowed in the facility except as assistance for the disabled.

Is there on-site parking?

No. All that is available is street parking.

What if my roommates don’t pay their rent?

Each student is living on a separate license. You are only responsible for your own payment each month.

What happens after you receive my application?

Your application will be placed on a waiting list. You will receive an email reply with additional instructions and will be contacted by the GC Housing Office as vacancies become available.

Does the residence have a security guard?

Yes. There is an assigned guard 24/7.

Does the building have security cameras?

Yes. There are security cameras located both within the building as well as in front of the building.

May I have packages accepted on my behalf?

Yes. As a resident you may make prior arrangements with the security desk to receive packages on your behalf.

How close is public transportation located?

There are subways and buses located two blocks from the residence building. In addition, the security desk has telephone numbers for taxi pick-up.

Human Resources

Adjunct FAQs

Are College Assistants eligible for a CUNY tuition waiver?

No. Some College Assistants are eligible for tuition reimbursement as through the DC 37 Education Fund benefit. For more information, please go to DC37.net or call DC 37 at (212) 815-1234.

Are College Assistants eligible for paid holidays?

No. As hourly employees, College Assistants are paid for hours actually worked.

CUNY Flexible Spending Accounts Program

When does an hourly employee begin to accrue sick/annual leave?

Civil Service part-time employees must complete 500 hours of work for the fiscal year before using approved annual sick leave. Once the 500-hour threshhold has been met, employees with continuous service may use annual/sick leave as it accrues in subsequent years.

Are full-time doctoral students in Adjunct titles eligible for health insurance?

Full-time doctoral students who are employed in one of the eligible Adjunct titles who earn at least $4,122 per year or at least $2,061 per semester are eligible for NYSHIP.  For more information contact Teena Costabile at 212-817-7700.

Where can I mail or send the workload reporting form?

Workload reporting forms are due in our office by the deadlines established for each semester. After it is completed and has all of the required signatures, you may send your workload reporting form to the Office of Human Resources located in room 8403 at The Graduate Center. The form can be faxed to: (212) 817-1639 or emailed to: HR@gc.cuny.edu.


Are Graduate Assistants eligible for health insurance?

Graduate Assistants are eligible for health insurance coverage.  Health insurance is made available through the Student Employee Health Plan (SEHP), a component of the New York State Health Insurance Program (NYSHIP).

As a Graduate Assistant can I accept other employment within CUNY?

 Employment within CUNY for Graduate Assistants is governed by the workload provisions under Article 15.3 of the Agreement between CUNY and PSC-CUNY.

Graduate students holding the title Graduate Assistant A shall have an assignment of a maximum of 240 contact teaching hours or 450 hours of non-teaching assignments during the academic year (including the summer session) and may not accept any other position within CUNY.
 
Graduate students holding the title Graduate Assistant B shall have an assignment of a maximum of 120 classroom teaching hours or 225 hours of non-teaching assignments during the academic year. If a Graduate Assistant B also holds an adjunct or non-teaching adjunct position, his or her total combined assignment may not exceed 240 contact teaching hours or 450 hours of a non-teaching assignment during the academic year (including the summer session).
 
Graduate students holding the title Graduate Assistant C shall have an assignment of a maximum of 180 classroom teaching hours during the academic year. If a Graduate Assistant C also holds an adjunct position, his or her total combined assignment may not exceed 270 hours during the academic year (including the summer session).

Graduate Students holding the title Graduate Assistant D shall have an assignment of a maximum of 100 hours of a non-teaching assignment during the academic year.  If a GAD also holds an adjunct position, the total combined assignment may not exceed 280 teaching hours or 325 hours of a non-teaching assignment during the academic year (including the summer session).

As a Graduate Assistant do I get paid in the summer months?

Yes, if you have an annual appointment that covers both fall and spring semester, you will be paid during the summer months of July and August.

Can Graduate Assistants teach in the summer?

Summer teaching assignments are based on yearly agreement between CUNY and PSC-CUNY to permit Graduate Assistants to accept assignments in addition to the maximum workload covered in Article 15.3 of the PSC/CUNY collective bargaining agreement. When such Agreements occur, Graduate Assistants may accept summer assignments, subject to the same limitations on hours that apply to full-time and adjunct faculty. Status of such an agreement for each summer is uncertain and Graduate Assistants will be notified if an agreement is reached.

How are Graduate Assistants paid? When can Graduate Assistants expect my first paycheck?

Graduate Assistants are paid on a biweekly basis provided that they have submitted the required documents to the Office of Human Resources for processing their appointments. Graduate Assistants should expect their first paycheck in a timely manner after the start of the semester. Please refer to the “Payroll Calendar” section on our website for payroll dates.

What are the Graduate Center's Graduate Assistant appointment categories?

Program Titles Payroll Contract Titles
Macaulay Honors College Instructional Technology Fellows
CUNY Clinical Psychology Fellows
Graduate Assistant A

Teaching/Non-Teaching GABs

Writing Across the Curriculum Fellows
Graduate Assistant B
Graduate Teaching Fellows Graduate Assistant C
Graduate Assistant D Graduate Assistant D

When does my Graduate Assistant appointment begin and what are the dates of my employment?

Graduate Assistant appointments typically cover a twelve month period from late August through late August of the following year. Occasionally a Graduate Assistant may be appointed for a semester, which covers a six-month period. You may refer to your appointment letter for the specific appointment period and salary information.


Do I accrue 25 days [of leave time] a year?

Non-teaching Instructional employees accrue leave according to the contract based on appointment date and many other factors. Please contact the timekeeper in Human Resources for your accrual rate.

How long do I have to work in the month to accrue time?

15 work days for civil service employees, a full calendar month for Non-teaching Instructional Staff (HEO Series).

Are the timesheet forms on the web?

Yes, the fillable forms are located in the FORMS section of the Human Resources website.

Where can I obtain an employment verification letter?

Graduate Assistants may request employment verification letters by sending an email to the Office of Human Resources at hr@gc.cuny.edu. The Office of Human Resources must have a written consent for release of information. Please allow five-seven business days for the issuance of the letter. Click here for the form.

Why didn’t I receive my paycheck from the Payroll Office?

If you did not elect to enroll in the direct deposit program, you must pick up your paycheck from the Bursar’s window during regular business hours. The Bursar’s window is located opposite the Payroll Office window. If you are enrolled in the direct deposit program, your paycheck stub from the Payroll Office will be mailed to your home address. You may also have a representative pick up your paychecks but they must bring a picture ID and a signed letter authorizing your representative to pick up your paychecks.

Why didn’t my paycheck go into my bank account when I’ve been enrolled in the direct deposit program for a long time?

When you have not worked and received a paycheck for more than 3 payroll periods, the payroll system will automatically terminate you from the direct deposit account program. Should you return to work after you have been off payroll for more than 3 payroll periods, your first pay will be in the form of a check until you contact the Payroll Office in writing to confirm your banking account information.

Where can I obtain information about tuition remission?

Please contact the Financial Aid Office or consult your Executive Officer regarding tuition remission and related matters.

Are sons and daughters of CUNY employees eligible for tuition waivers?

No, none of the collective bargaining Agreements provide this benefit.

Human Subjects IRB

What is the IRB?

An IRB (Institutional Review Board for human participants) is a group of at least five individuals with varying backgrounds to promote complete and adequate review of research studies. An IRB conducts the initial and annual reviews of a research study.

What is research?

Research is defined as a systematic investigation, including pilot research, testing, and evaluation, designed to develop or contribute to generalizable knowledge. Activities that meet this definition constitute research that needs to receive IRB approval before the research can begin.

What is a human participant?

A human participant is a living individual about whom a researcher obtains data through intervention or interaction (interviews) with the individual, or through identifiable private information (data with identifiers).

What is exempt research?

Exempt does not mean exempt from IRB review. The IRB, rather than the researcher, determines when research is exempt. Researchers proposing exempt research should submit an IRB application requesting exempt review. Examples of exempt research include educational tests, surveys, or interviews without individual identification or the use of existing data, documents, or other records without individual identifiers.

How do I know if I should submit a research application to the IRB?

If an investigator's (faculty and students) research project involves any human participants (including observation, interviews, surveys, and data collection), an IRB application must be submitted. (IRB approval cannot be given retroactively.)

It is recommended that PIs look at the Research Determination Form.

At times it is difficult to determine if a project constitutes research under the federal definition of research. The purpose of this form is to solicit sufficient preliminary information from the project staff for the IRB to provide a determination regarding whether the federal human subjects protection regulations apply to the project.
Research involving the use of existing data may not need an Exempt IRB approval. Researchers should submit a Research Determination Form and provide as much information as possible on how thoroughly the data have been de-identified.

Do I need to take training to conduct research with human participants?

Human participant training must be completed by the principal investigator, faculty advisor, and key personnel before an IRB application can receive approval. CUNY uses the Collaborative IRB Initiative Training (CITI) program. The CITI program is a web-based human subjects training program designed and updated by a number of IRB professionals and is housed at the University of Miami. It is used by hundreds of institutions to satisfy the federal regulations training requirement. The direct link is www.citiprogram.org.

What are the review categories of an IRB application?

There are three review categories depending on the potential risk to the participants:
Full Review (high risk) needs full IRB review
Expedited Review (minimal risk) needs two IRB members to review
Exempt Review (low or no risk) and is reviewed by the Chair of the IRB

What criteria do reviewers apply when looking at my research project?

Purpose, methodology, adequate handling of the informed consent, whether the research deals with high risk or sensitive issues and, if so, whether the benefits outweigh the risks, and the degree to which confidentiality is both assured and protected.

What is the difference between anonymity and confidentiality with research subjects?

Anonymity means the researcher has no record of the identity of the participants. For example, having participants mail back questionnaires or hand them back in a group, without names or other unique identifiers. Or working with data where all the identifiers have been removed.

Confidentiality means the researcher knows the identity of the participants but will keep the participants' identity and all identifying characteristics confidential.

What should my application say about risk?

Research participants may be exposed to physical, psychological, social, and economic risks. Very few studies involve no risk.

Do I need IRB approval for oral history interviews?

Yes.

Ombuds

What does "Ombuds" mean?

Ombud, a common word in the Swedish language, means the people's representative, agent, attorney, solicitor, deputy, proxy, or delegate.

What is the Ombuds Office, and what does an ombuds do?

The Ombuds Office is a confidential, informal, impartial, and non-adversarial alternative for the resolution of work-related problems and conflicts. We are a designated neutral in handling such issues.

Who can use your office?

Along with students and faculty, any staff employee, student employee, supervisor, manager or executive can use our services.

What do you mean by conflict and what kinds of issues can you help with?

The Ombuds Office can informally help with many issues involving many kinds of conflict in the workplace. We can provide an outside perspective on a work-related problem, or ust a confidential and informal sounding board to discuss options for handling a particular dilemma. Conflicts between co-workers, between manager and employee, or between managers involving communication problems, treatment issues, job status worries, organizational difficulties and many, many other issues of concern in the Graduate Center work environment can be confidentially discussed in this office.

What exactly do you mean by saying that the Ombuds Office is impartial—doesn't the University pay your salary? How is your office different from other CUNY offices that deal with employee issues?

The Graduate School does pay the Ombuds officer's salary, but it established an Ombuds Office in 1993 as a campus resource for informal resolution of workplace conflicts and concerns, fully understanding that the role requires independence, impartiality, and neutrality. The Ombuds Office remains informal and neutral throughout your relationship with the office. We do not advocate for any one side, but are enthusiastic advocates for fairness, equity, justice, and humane treatment in the workplace.

What if I want to take formal action on my situation?

You should try to resolve your concerns informally through available channels before resorting to the formal. Talking to us, however, does not preclude your using formal complaint and grievance procedures if your attempts at informal resolution don't succeed. Once an employee begins working with a representative in order to invoke a formal process, this office cannot participate, assist, or interfere.