College Assistant

  • Job Class: Support Staff
  • Job ID Number: IS-05-15
  • Department: School of Professional Studies
  • Location: SPS: School of Professional Studies
  • Closing Date: Open Until Filled


The CUNY School of Professional Studies has launched fifteen degrees: nine bachelor's degrees open to students with 24 or more college credits who wish to complete their undergraduate studies, and six master's degrees, with more programs currently in development. CUNY SPS leads the University in developing and operating online degree programs, and trains faculty throughout CUNY in online instruction. CUNY SPS is also the home of the Joseph S. Murphy Institute for Worker Education and Labor Studies, which offers higher education programs for working adults and union members, and serves as nationally-recognized center for scholarship and resources for labor, academic, and community leaders seeking a deeper understanding of labor and urban issues.

Duties and Responsibilities:

Reporting to the Associate Director of Faculty and Staff Resources, the College Assistant will:
-Assist in faculty and administrative recruitment and search processes.
-Assist with adjunct appointment processes and assist communications.
-Assist with maintaining all tracking documents for CUNY SPS full time and adjunct faculty appointments and reappointments.
-Assist with internal CUNY SPS and Graduate Center Human Resources communications.
-Assist with the collection and tracking of departmental forms, e.g., workload reporting, faculty observations and evaluations, multiple positions reporting forms, etc.
-Assist with maintenance of organizational system for all office files.
-Prepare and maintain accurate records, files and data on faculty and staff.
-Assist with new hiring processes such as sorting and tracking all application materials.
-Assist with the adherence to all CUNY policies and procedures.
-Serve as resource for adjunct inquiries
-Other duties as assigned.


Minimum Qualifications
-High school diploma
Preferred Qualifications
-A Bachelor’s degree is desirable.
-At least 2 years of related administrative experience.
-Proficiency with Microsoft Excel and comfort in tracking and sorting data in Excel.
-Proficiency with Word and PowerPoint, and comfortable with technology.
-Excellent organizational and analytic skills, attention to detail and accuracy, ability to follow established processes or to devise innovative approaches as needed.
-Manage multiple priorities simultaneously; Maintain confidentiality of sensitive information.
-Strong writing and editing skills.
-Able to work independently as well as collaboratively; Excellent interpersonal skills.

Salary Range

$15.00 – $18.00/hour (Commensurate with experience)


20 hours per week

How To Apply

Please send cover letter, resume, and contact information of three (3) professional references to:
SPS College Assistant/Office of Faculty and Staff Resources Assistant Search
Brian McDonald
Associate Director of Faculty and Staff Resources
CUNY School of Professional Studies
119 W. 31st Street, 10th Floor
New York, NY  10016


An Equal Opportunity/Affirmative Action/IRCA/Americans with Disabilities Act Employer.

The Graduate Center complies with the Clery Act and copies of its annual report on security policies and statistics are available in its Security Office.

Selected applicants must pay fingerprint and filing fees (full-time CUNY students are excluded from fingerprint fee)

  • All prospective candidates must be able to be certified as eligible to work under the provisions of the Immigration Reform and Control Act.
  • The Graduate School and University Center verifies education and experience statements.