Application Instructions & Forms

 

Application Instructions & Forms

Instructions for Applying

The Graduate Center application process is self-managed. Responsibility for gathering required documents such as official transcripts and online letters of recommendation rests with the applicant. In addition to completing the application form online, you must follow the instructions listed here to submit these items to the Graduate Center by mail prior to the program application deadline. This includes all official transcripts in their original sealed envelopes. You must also arrange to have required standardized test scores sent directly to The Graduate Center from the Educational Testing Service.

Prior to applying to the Graduate Center you are strongly encouraged to visit and read the homepage of the program to which you are applying.

Although you may be interested in two programs, you may apply to only one program. The Application Deadline Chart summarizes the requirements and deadlines for each program.

Educational Background

You must have earned an acceptable bachelor’s from an accredited institution whose requirements for the particular degree are substantially equivalent to those of The City University of New York.

Program Prerequisites

You must complete the prerequisites specified in a particular graduate program, submit evidence that you show promise of ability to carry on research, and be approved by the admissions committee in the field in which you intend to specialize.

Deadlines

All Graduate Center programs have a very firm deadline, so it is advisable to apply early. The online application form must be completed in its entirety and submitted electronically prior to midnight EST of the day listed in the program deadline chart. All supporting documents must be received by our office prior to published deadline. It is the responsibility of the applicant to ensure that all materials arrive to Admissions by the appropriate deadline (including the GRE scores delivered by ETS, letters of recommendation, and other supporting documents that are sent by postal mail). Should any deadline fall on a weekend or federal holiday, receipt of postal mail will be extended to the next business day.  
 
Admissions receives and processes large volumes of mail, and cannot send confirmation that it has received individual documents. Nevertheless, you may track what has been entered into the Admissions database by logging back into the online application system. While it may take up to 10 business days to be processed and entered into the database, the Admissions office records the original date of receipt of all admissions material.

Submission of Supporting Materials

All supporting materials are to be sent by mail together in one envelope along with the application fee to: The Office of Admissions, The Graduate Center, The City University of New York, 365 Fifth Avenue, New York, NY 10016-4309. Please indicate your program of study on the front of the envelope. All application materials become the property of the Graduate Center. Writing samples are not required unless specified by the individual department on the deadline chart. Please keep the length of required writing samples to the limits specified on the deadline chart or to a maximum of 30 pages if not specified by the program. Writing samples and applicant statements must have the applicant's name, date of birth, and program listed clearly on the front page. No bound materials can be accepted. Please do not staple writing samples and/or applicant statement. We are unable to return supporting documents to the applicant, and materials will not be reproduced or forwarded elsewhere for application purposes. Note: Since you are responsible for securing official transcripts in sealed envelopes and requesting your recommendation letters through the online application system, it is important that you request supporting documents as early as possible to ensure that all supporting materials are received well in advance of the application deadlines.

Application Fee

There is a nonrefundable application fee of $125. Make a check or money order payable to the Graduate Center. Cash will not be accepted by mail. Credit card payments will be accepted.  Please note, the City University of New York implements a 2.65% service fee on all credit card transactions.  

Transcripts

An official transcript must be submitted from each college or university attended even if you did not complete a degree or did not enroll in courses in your field. No original documents will be returned.  Do not open any of the envelopes when they are returned to you from the registrar of your previously attended colleges and universities. The official transcripts should then be submitted unopened, with the other supporting materials, to the Graduate Center in a single large envelope. Clearly list your name and your intended program of study on the outside of the large envelope. International applicants must submit original unopened documents for all postsecondary studies. The documents must be issued directly by the postsecondary institution even if they are in a language other than English. Additionally, all international documents that are not issued in English must also be accompanied by a second set of documents with certified English translations. Note: You must comply with the policy of each institution regarding transcript release regulations and fees.

Letters of Recommendation

You will need to obtain the email address and contact information for at least two professors who can appraise your academic achievement and promise. When you complete your online application, you will be asked for the email address of each recommender and our application system will send an email directly to each recommender. Please notify the individuals from whom you request references that they must submit the recommendation online. If it has been more than five years since you were last enrolled in college or graduate school, you may choose to request letters in addition to your two required academic evaluations. These letters should be from professional acquaintances and others who can vouch for your ability to pursue graduate study. Professional references may be substituted for academic references only if you are applying to the Doctoral Program in Social Welfare.

Graduate Record Examination

All doctoral* applicants to the Graduate Center must take the Graduate Record Examination (GRE) General Test and, where requested, the Subject Test in the area of intended study. The Graduate Center does not set a minimum GRE score for any of the programs. The scores are evaluated in a context of other measures of academic performance. For information, call 1-800-GRE-CALL or visit www.ets.org. Official scores must be reported to The Graduate Center—College Code 2113. If this code is not used, scores will not reach us. Test scores should not be sent to individual program offices.
Note: In addition to the General Test, the GRE Subject Test is required for English, Clinical Psychology, Forensic Psychology, and Industrial and Organizational Psychology. The GRE Subject Test is recommended for Developmental Psychology, Neuropsychology, and Social-Personality Psychology.
*The GRE is not required for applicants to the Doctor of Social Welfare Program. A professional writing sample is required for the Doctor of Social Welfare program.

*The GMAT may be submitted in lieu of the GRE for applicants to the PhD in Business. 

Graduate Management Admission Test (GMAT)

Applicants for the Ph.D. Program in Business may take the Graduate Management Admission Test (GMAT) in lieu of the GRE. For information, call 1-866-505-6559 or visit www.gmac.com. Official scores for GMAT should be reported to The Graduate Center—College Code XWT-S7-47. If this code is not used, scores will not reach us.

Test of English as a Foreign Language (TOEFL)

International students must present authoritative evidence of sufficient competence in the English language to pursue a regular course of study at the City University of New York. It is required that applicants who have not studied and earned a degree in the US, United Kingdom, Canada, New Zealand or Australia must take the Test of English as a Foreign Language (TOEFL), administered internationally by Educational Testing Service, and request ETS to report examination results directly to Admissions, The Graduate Center–College Code 2113, 365 Fifth Avenue, New York, New York 10016. Inquiries concerning this examination may be made to Test of English as a Foreign Language, Box 6151, Princeton, New Jersey 08540, U.S.A., or to most American embassies and consulates in cities outside the United States. For additional information, call 1-800-GO-TOEFL or visit www.ets.org. Individual programs at the Graduate Center may require a minimum score on the TOEFL for admission to the program.

International Students

If you will be applying for a nonimmigrant F-1 or J-1 visa for entry into the United States or if you are already in the United States in F-1 or J-1 student status, you must complete the Request for Certificate of Eligibility (I-20 or DS-2019) and Declaration & Certification of Finances for International Students. United States government regulations require documentary evidence of financial support for the duration of a proposed course of study prior to the issuance of the Certificate of Eligibility (Form I-20 or DS-2019). This documentation may also be requested by United States consular officials upon application for an entry visa by U.S. immigration inspectors at ports of entry into the United States or by immigration inspectors when applications are made for extension of stay or change of status in the United States. Submit original documents in support of this application and prepare an additional set of original documents for support of visa applications. Please read more information about applying as an international student.

Financial Assistance

Programs will automatically consider you for financial aid as long as you have applied for admission before the appropriate deadline.

Immunization Requirements

Medical Record Requirements — New York State law requires all students to complete a Meningococcal Meningitis Response Form prior to registration. In addition, New York State law requires all students born on or after January 1, 1957, to be immunized against measles, mumps, and rubella. Registration will not be permitted if a student does not comply with state medical record regulations. Specific questions should be directed to the Wellness Center at 1.212.817.7020; Fax: 1.212.817.1602; email: wellness@gc.cuny.edu; Website

Statement of Nondiscrimination: Equal Opportunity and Affirmative Action Regulations

The Graduate Center is an Equal Opportunity and Affirmative Action Institution and does not discriminate on the basis of race, color, national or ethnic origin, religion, age, sex, sexual orientation, transgender, disability, genetic predisposition or carrier status, alienage or citizenship, or veteran or marital status in its student admissions, employment, access to programs, and administration of educational policies. In accordance with the requirements of Title IX of the Education Amendment Act of 1972 and the implementing federal regulations, the Graduate Center maintains a policy of nondiscrimination on the basis of gender in the operation of its educational programs and activities. Inquiries concerning Affirmative Action may be directed to the Affirmative Action Officer (Telephone: 1.212.817.7410); and inquiries concerning Title IX may be directed to the Vice President for Student Affairs (Telephone: 1.212.817.7400).

Online Application Form

Please keep this reference page open as you proceed through the application process. Once you have read these instructions and are ready to begin, please click apply online now. If you are not able to see the APPLY ONLINE NOW link above please copy-paste the following URL in your browser: https://ssb.gc.cuny.edu/prod/plsql/bwskalog.P_dispLoginNon

Check the deadlines for the term to which you are applying and the admission requirements for the program of interest. Please note that admission requirements and documents vary for individual programs.

Create a new account by clicking "First time user account creation." You will be asked to create a Login ID and six-digit Personal Identification Number.

Select your application type, either doctoral or master's. Keep in mind that the Graduate Center only offers a limited number of master's degree programs. Please check the Application Deadline Chart to determine if the program you are interested in is available at the Graduate Center.

Select term for which you are applying and fill in your first and last name.

Next you will be brought to a Checklist page. Click on a section name to access that area of the web application. Fill out each section completely. When you have completed a section, a red checkmark will appear by its name. When all sections have been completed, a checkmark will be displayed next to each section's name (as indicated to the right). At that point, you will need to press the "Application is Complete" button in order to submit your application form data. Your application is not considered complete until you have submitted it in this manner.

After you have submitted your online application form there will be a signature page to print and send with your supporting documents. If you are unable to print the signature page at the time you submit your online application, you may print this duplicate copy. Sign the page at the certifying statement. In one envelope, please send all official documents in their original sealed envelope. Check your Application Deadline Chart for information regarding any additional materials requested by the specific program.

Application Fee Payment

The Graduate Center has a nonrefundable $125 application fee. No action will be taken on your application until payment is received.  Your application will not be considered complete until we have received transcripts, standardized test scores, letters of recommendation, application fee payment, signature page, and any other materials requested by the specific program.

International Applicants

Please read more information about required international credentials (TOEFL, additional forms, etc).

Admissions

Graduate Center
365 Fifth Avenue
New York, NY 10016-4309


Phone: (212) 817-7470