FAQ

FAQ - Human Resources

Are College Assistants eligible for a CUNY tuition waiver?

No. Some College Assistants are eligible for tuition reimbursement as through the DC 37 Education Fund benefit. For more information, please go to DC37.net or call DC 37 at (212) 815-1234.

Are College Assistants eligible for paid holidays?

No. As hourly employees, College Assistants are paid for hours actually worked.

When does an hourly employee begin to accrue sick/annual leave?

Civil Service part-time employees must complete 500 hours of work for the fiscal year before using approved annual sick leave. Once the 500-hour threshhold has been met, employees with continuous service may use annual/sick leave as it accrues in subsequent years.

Are full-time doctoral students in Adjunct titles eligible for health insurance?

Full-time doctoral students who are employed in one of the eligible Adjunct titles who earn at least $4,122 per year or at least $2,061 per semester are eligible for NYSHIP.  For more information contact Teena Costabile at 212-817-7700.

Where can I mail or send the workload reporting form?

Workload reporting forms are due in our office by the deadlines established for each semester. After it is completed and has all of the required signatures, you may send your workload reporting form to the Office of Human Resources located in room 8403 at The Graduate Center. The form can be faxed to: (212) 817-1639 or emailed to: HR@gc.cuny.edu.


Are Graduate Assistants eligible for health insurance?

Graduate Assistants are eligible for health insurance coverage.  Health insurance is made available through the Student Employee Health Plan (SEHP), a component of the New York State Health Insurance Program (NYSHIP).

As a Graduate Assistant can I accept other employment within CUNY?

 Employment within CUNY for Graduate Assistants is governed by the workload provisions under Article 15.3 of the Agreement between CUNY and PSC-CUNY.

Graduate students holding the title Graduate Assistant A shall have an assignment of a maximum of 240 contact teaching hours or 450 hours of non-teaching assignments during the academic year (including the summer session) and may not accept any other position within CUNY.
 
Graduate students holding the title Graduate Assistant B shall have an assignment of a maximum of 120 classroom teaching hours or 225 hours of non-teaching assignments during the academic year. If a Graduate Assistant B also holds an adjunct or non-teaching adjunct position, his or her total combined assignment may not exceed 240 contact teaching hours or 450 hours of a non-teaching assignment during the academic year (including the summer session).
 
Graduate students holding the title Graduate Assistant C shall have an assignment of a maximum of 180 classroom teaching hours during the academic year. If a Graduate Assistant C also holds an adjunct position, his or her total combined assignment may not exceed 270 hours during the academic year (including the summer session).

Graduate Students holding the title Graduate Assistant D shall have an assignment of a maximum of 100 hours of a non-teaching assignment during the academic year.  If a GAD also holds an adjunct position, the total combined assignment may not exceed 280 teaching hours or 325 hours of a non-teaching assignment during the academic year (including the summer session).

As a Graduate Assistant do I get paid in the summer months?

Yes, if you have an annual appointment that covers both fall and spring semester, you will be paid during the summer months of July and August.

Can Graduate Assistants teach in the summer?

Summer teaching assignments are based on yearly agreement between CUNY and PSC-CUNY to permit Graduate Assistants to accept assignments in addition to the maximum workload covered in Article 15.3 of the PSC/CUNY collective bargaining agreement. When such Agreements occur, Graduate Assistants may accept summer assignments, subject to the same limitations on hours that apply to full-time and adjunct faculty. Status of such an agreement for each summer is uncertain and Graduate Assistants will be notified if an agreement is reached.

How are Graduate Assistants paid? When can Graduate Assistants expect my first paycheck?

Graduate Assistants are paid on a biweekly basis provided that they have submitted the required documents to the Office of Human Resources for processing their appointments. Graduate Assistants should expect their first paycheck in a timely manner after the start of the semester. Please refer to the “Payroll Calendar” section on our website for payroll dates.

What are the Graduate Center's Graduate Assistant appointment categories?

Program Titles Payroll Contract Titles
Macaulay Honors College Instructional Technology Fellows
CUNY Clinical Psychology Fellows
Graduate Assistant A

Teaching/Non-Teaching GABs

Writing Across the Curriculum Fellows
Graduate Assistant B
Graduate Teaching Fellows Graduate Assistant C
Graduate Assistant D Graduate Assistant D

When does my Graduate Assistant appointment begin and what are the dates of my employment?

Graduate Assistant appointments typically cover a twelve month period from late August through late August of the following year. Occasionally a Graduate Assistant may be appointed for a semester, which covers a six-month period. You may refer to your appointment letter for the specific appointment period and salary information.


Do I accrue 25 days [of leave time] a year?

Non-teaching Instructional employees accrue leave according to the contract based on appointment date and many other factors. Please contact the timekeeper in Human Resources for your accrual rate.

How long do I have to work in the month to accrue time?

15 work days for civil service employees, a full calendar month for Non-teaching Instructional Staff (HEO Series).

Are the timesheet forms on the web?

Yes, the fillable forms are located in the forms section of the Human Resources website at

http://www.gc.cuny.edu/About-the-GC/Resource-Services/Human-Resources.
 

Where can I obtain an employment verification letter?

Graduate Assistants may request employment verification letters by sending an email to the Office of Human Resources at hr@gc.cuny.edu. The Office of Human Resources must have a written consent for release of information. Please allow two-three business days for the issuance of the letter. Click here for the form.

Why didn’t I receive my paycheck from the Payroll Office?

If you did not elect to enroll in the direct deposit program, you must pick up your paycheck from the Bursar’s window during regular business hours. The Bursar’s window is located opposite the Payroll Office window. If you are enrolled in the direct deposit program, your paycheck stub from the Payroll Office will be mailed to your home address. You may also have a representative pick up your paychecks but they must bring a picture ID and a signed letter authorizing your representative to pick up your paychecks.

Why didn’t my paycheck go into my bank account when I’ve been enrolled in the direct deposit program for a long time?

When you have not worked and received a paycheck for more than 3 payroll periods, the payroll system will automatically terminate you from the direct deposit account program. Should you return to work after you have been off payroll for more than 3 payroll periods, your first pay will be in the form of a check until you contact the Payroll Office in writing to confirm your banking account information.

Where can I obtain information about tuition remission?

Please contact the Financial Aid Office or consult your Executive Officer regarding tuition remission and related matters.

Are sons and daughters of CUNY employees eligible for tuition waivers?

No, none of the collective bargaining Agreements provide this benefit.