Employment Benefits

 
 

Employment Benefits

General Information

Eligibility for employee health insurance, participation in pension plans, and other benefits varies depending upon your title and appointment status. Click on your appropriate employment classification below to determine which specific benefits that are available to you.

Detailed information regarding pensions and other benefits including effective dates of coverage is available from Human Resources. Appointees should schedule an individual meeting at (212) 817-7700 as soon as an appointment is accepted at The Graduate Center. Employees employed by the CUNY Research Foundation should review benefits on their website.

Many employees have several benefits options from which to select. Materials should be read carefully and questions discussed before enrollment since health insurance choices may only be changed once a year, the fall transfer period, except for certain qualifying events. Pension system selections may not be changed unless a member of the Civil Service staff accepts a position in the Instructional Staff or vice versa.


General information on Health Insurance is available on the following Websites: General information on Pension Plans is available on the following Websites:
HMO   POS/EPO/PPO

Important Note: Insurance Carriers Rate Increases for Faculty and Staff

Further information on employment policies is available from the side menu under Human Resources Policies and Procedures or by contacting Human Resources in Room 8403 at (212) 817-7700.

New Expanded Commuter Benefits Program

Train. Bus. Subway. Paratransit. Parking your car at the station.  However you ride, your new, expanded Commuter Benefits Program – presented by The City University of New York at the Graduate Center (a senior college of CUNY) and administered by WageWorks – will give you more and better ways to save.This program works for virtually any transit system in the Tri- State area.  No matter what part of the city you live and work, you’re covered.  Use it for:

► MTA NYCT, Long Island Railroad, Metro-North Railroad, NJ Transit, PATH, and NY Waterway, to name a few…
► Paratransit and the MTA’s Access-A-Ride program
► Parking at or near public transit to commute to work

Adjuncts

Benefits

The following benefits are available to adjuncts who meet eligibility requirements (see below for eligibility details):

Health Insurance Pension Plan Union
 TRS:
  www.trs.nyc.ny.us/
 PSC-CUNY:   www.psc-cuny.org/

Health Benefits

Health benefits are available to Non-teaching Adjuncts who work ten or more hours per week and who have worked ten or more hours for two consecutive semesters and to Teaching Adjuncts who teach six or more hours in the semester and who have taught one or more courses for two consecutive semesters (excluding summers) provided that they are not covered by other primary health care insurance through another source. Eligibility is based on CUNY-wide service and begins in the third consecutive semester.

Retirement Benefits

Adjuncts are eligible to join the Teachers Retirement System (TRS).The Teachers Retirement System plan includes a pension, death benefits, and a disability pension. It’s funded by the employee and the employer.

Waivers Of Tuition Fees

An adjunct who has taught one or more courses in the same department at the same college for ten consecutive semesters (excluding summers) and who is appointed to teach a course of not fewer than three contact hours per week shall be granted tuition remission for up to one course in that semester. If the course offered is at the graduate level, it shall be obtainable on a space available basis. An Adjunct who has established eligibility for this tuition waiver shall lose eligibility if in two out of three academic years the adjunct teaches in only one semester of the year at that college.

Leave

Adjunct classroom teachers employed for a course may be excused for personal illness, or personal emergencies including religious observance, death in the immediate family or similar personal needs which cannot be postponed for a period of 1/15 of the total number of clock hours on the particular session or semester. Requests for such leave, where possible, must be made in advance, in writing.

Workload

A person appointed to an Adjunct title is not a full-time employee of The City University of New York. Employment in an adjunct position or a combination of adjunct positions shall not constitute a full-time position. Adjunct lecturers or adjuncts in other titles, excluding Graduate Assistants, shall not be assigned a total of more than nine (9) classroom contact hours during a semester in one unit of The City University of New York. In addition, such an adjunct may be employed to teach a maximum of one course of not more than six (6) hours during a semester at another unit of The City University of New York.

Note: For persons in non-teaching adjunct titles, the limitations noted above equate to not more than 225 hours per semester at one college and not more than 150 hours per semester at a second college of the University.

Direct Deposit

Newly-appointed Teaching and Non-Teaching Instructional Staff and Continuing Education Teachers are eligible to participate in direct deposit immediately.

Time Reports

Bi-weekly time reports must be submitted to Payroll by all Non-Teaching Adjuncts and Continuing Education Teachers in order to ensure payment.

For further information, see Employment Policies.

Detailed summaries of benefits for instructional staff may be found here. [PDF]
Detailed summaries of benefits for executive staff may be found here. [PDF]

College Assistants

College Assistants ("CAs") are temporary employees appointed on a fiscal year basis (7/1 - 6/30).  Appointments may not exceed 1,040 actual work hours.

Salary

The current salary range for CAs: $9.72/hour - $21.34/hour

Benefits

The following benefits are available to College Assistants who meet eligibility requirements (see below for eligibility details):

Health Insurance Pension Plan Union
 HMO   POS/EPO/PPS  NYCERS:   www.nycers.org  DC-37: http://www.local2054.org

Health Insurance

Health insurance is available to College Assistants (CAs) who work a regular schedule of 20 hours per week and whose appointments are expected to last for more than 6 months. Eligible dependents and registered domestic partners may be covered. These benefits begin on the first payroll date after the CA has completed 90 days of employment and a NYC Health Benefits Application. Health insurance coverage will be terminated if work hours fall under 20 hours per week or if an employee separates from service at The Graduate Center. Employees will be eligible for continuation of health coverage under COBRA (the Federal Consolidated Omnibus Budget Reconciliation Act of 1985). Employees are to contact the Office of Human Resources to receive a COBRA package. Eligible persons electing COBRA continuation of coverage must forward directly to the health plan a COBRA-Continuation of Coverage Application and make premium payments on a monthly basis. For more information visit the website http://www.nyc.gov/html/olr.

New York City Employees Retirement System

All College Assistants may join the pension plan NYC Employees Retirement System (NYCERS). For more information visit the website www.nycers.org. Contact the Office of Human Resources for applications.

Union Welfare Fund Benefits

Supplemental benefits are available if the College Assistant consistently works a minimum of 171/2 hours per week. Included are dental, optical, prescription drug coverage, disability, podiatry, audiology, education, personal services, and legal benefits through the District Council 37 (DC 37) Welfare Fund. These benefits begin on the first day of employment provided the employee will work 70 hours during the month. Otherwise, benefits are effective the first of the following month. The DC 37 Health & Security Plan enrollment card must be completed and forwarded to the Welfare Fund for processing. Coverage will be terminated if work hours fall under 17 1/2 hours per week  (or 70 hours per month) or if an employee separates from service at The Graduate Center. College Assistants will be eligible for continuation of welfare fund coverage under COBRA. College Assistants electing COBRA continuation of welfare fund coverage must contact the Welfare Fund directly for current rates. For more information on welfare fund benefits please visit the website www.local2054.org.

College Assistants pay agency shop fees or union dues on a bi-weekly basis. Current rates are available in the Office of Human Resources or the Payroll Office.

Annual Leave (Vacation Time)

Annual and Sick leave is earned after working 500 hours during the current fiscal year.

Annual Leave: 1st-4th* year of service= accrue 1 hour for every 15 hours worked
5th year of service = accrue 1 hour for every 11 hours worked.

*In the beginning of the 4th year of service, the 500–hours threshold requirement shall not apply to CAs. Permission is granted to use annual leave as accumulated if a CA had worked for at least 500 or more hours per year in the previous 3 years.

Use of Annual Leave requires prior approval by the supervisor. Please complete and return a "Request for Leave" form to or have supervisor email the Office of Human Resources. Any unused annual leave is paid to CAs at the end of the fiscal year.

Sick Leave

Accrue 1 hour for every 20 hours worked.

Sick Leave may be used for personal illness. A physician's note is required for illness extending for more than three consecutive work days. Excessive pattern of sick leave use will be reviewed by the Office of Human Resources. Unused sick leave is carried over from fiscal year to fiscal year without limitation.

Pre-Tax Benefits

The City of New York offers benefit programs designed to save employees money by offering pre-tax savings through payroll deductions, as follows:

TransitBenefit Transportation Spending Account (TSA) Program

The transit benefit program allows employees to save on transportation expenses through pre-tax payroll deductions. For information visit the website at www.cuny.edu/transitbenefit.

Tax Deferred Annuities (TDAs)

The tax deferred annuity plan is a voluntary retirement savings program. An employee may elect to defer a percentage of salary through payroll deduction before taxes towards savings. Employees have two plan options:

  1. Metlife - Contact Mr Marc Adamek at (800) 492-3553 x28674 or visit the website at www.metlife.com.
  2. New York State Deferred Compensation Plan - Contact 1-800-422-8463 or visit the website at www.nysdcp.com.

Enrollment packets are available in the Office of Human Resources.

Flexible Spending Accounts (FSA) Program

The City of New York offers its employees a Flexible Spending Accounts (FSA) Program, which allows employees to deposit a portion of their pre-tax income into accounts maintained for certain health and dependent care expenses. FSA elections do not roll over from year to year. Employees must re-enroll in the plan each year.

  1. Health Care Flexible Spending Account (HCFSA)
  2. Dependent Care Assistance Program (DeCAP)
  3. Medical Spending Conversion (MSC) Health Benefits Buy-Out Waiver Program
  4. Medical Spending Conversion (MSC) Premium Conversion Program

HCFSA allows employees, through pre-tax payroll deductions, to set aside money to pay for eligible health care expenses that are not reimbursable under their health and welfare fund insurance coverage.

DeCAP allows employees, through pre-tax payroll deductions, to set aside money to pay for qualified day care, child care or in-home care for a disabled spouse or parent enabling the employee to work.

MSC Health Benefits Buy-Out Waiver Program allows eligible employees who can obtain non-City group health benefits to waive their NYC health benefits in return for an annual cash incentive payment.

MSC Premium Conversion Program enables eligible employees to pay for their health plan premium deductions on a pre-tax basis, thereby reducing their gross income for tax purposes.

For information on flexible spending accounts please visit the website.

Municipal Credit Union (MCU)

For information contact 1-212-693-4900 or visit the website at www.nymcu.org.

Voluntary Insurance Program (VIP)

Winston Financial Services provides the following supplemental benefits for DC37 members and their families:

  1. Member Life Insurance
  2. Parents & In-Laws Life Insurance
  3. Disability Insurance
  4. Catastrophic Plan
  5. For information please contact VIP/Winston Financial Services 1-800-347-6071.

Performance Evaluations

Performance evaluations are initially done after the first 2 months of employment.  Thereafter, evaluations are done annually at the end of the fiscal year.  Special evaluations may be done at any time. Unsatisfactory performance may lead to termination of employment.

Personnel File Review

College Assistants may review their personnel file maintained in the Office of Human Resources annually. A CA must request, in writing, to the Director of Human Resources an appointment to review his/her personnel file.

Timesheets

On a daily basis College Assistants sign in and out on a timesheets kept in the College Assistant Timesheets Book held in the Office of Human Resources which is submitted to the Payroll Office bi-weekly for processing. College Assistants should notify the Office of Human Resources when they will be late or out from work. Use of Annual Leave requires prior approval by their supervisors.

College Assistants are paid bi-weekly on Thursdays. Paychecks are issued on the preceding Wednesday beginning at 3:00 p.m. Direct deposit is available immediately.

Tuition Reimbursement

Tuition Reimbursement*- The District Council 37 Education Fund administers a Tuition Reimbursement Program through which eligible members can receive financial assistance when they attend an accredited college, university or registered institution. *The Fund reimburses for courses on an undergraduate, graduate and post-graduate level. Presently, members may apply for reimbursement up to a maximum of $800 per calendar year for tuition and/or consolidated or registration fees that are not reimbursed through other forms of assistance. To be eligible, a member must:

  1. Be a College Assistant or Sign Language Interpreter who works a minimum of 17 ½ hours per week (and a minimum of 70 hours per month) are covered.
  2. Be employed prior to the first day of classes, and remain in a covered title for the term.
  3. Receive course credit towards a degree in a college or university accredited by the Middle States Association of College and Secondary Schools (life experience, independent study and dissertation credits are not reimbursable).
  4. For college credit classes, receive a grade of "C" or better.

Holidays

College Assistants are not paid for holidays.

Miscellaneous

Identification Cards serve as official CUNY identification. ID cards may be used in the Mina Rees Library and in the Information Technology department. ID cards are to be returned to the Office of Human Resources upon separation of service.

Full-Time Civil Service Employees

Benefits

The following benefits are available to Civil Service Staff who meet eligibility requirements:
 

Health Insurance Pension Plan Union
NYCERS:
www.nycers.org
DC-37:
http://www.dc37.net/


Health Insurance

There are approximately thirteen plans available through the City of New York Employee Benefits Program that offers basic medical coverage for doctors and hospitalization. Coverage under some plans require no contribution while others require a payroll deduction. Enrollment forms should be returned to the Office of Human Resources within five (5) days after the date of appointment. All employees appointed from Civil Service lists, or in Exempt, and Non-Competitive catergories for whom there is an experience or education requirement, coverage begins on their appointment date, provided that the application has been received. All are available to eligible dependent family members and registered domestic partners.

DC 37 Health and Security Plan Benefits

Employees are eligible for fringe benefits as of their first day of employment, as long as they meet the required credited service hours in a job title covered by the DC 37 Health and Security Plan and once they have completed a DC 37 Health and Security Plan enrollment card. Employees must continue to work the required number of hours to remain eligible for benefits. Dental, optical, prescription drug coverage, term life insurance, disability, podiatric and audiology benefits are covered through District Council 37 (DC 37).

Flexible Spending Account

Flexible Spending Accounts are available for health and dependent care. Gross salary can be reduced for federal and social security taxes. The Medical Spending Conversion Program, permissible under IRC Section 125, administers the Health Benefits Buy-Out Waiver Program and the Premium Conversion Program. The Buy-Out Waiver Program permits eligible employees to receive an annual cash incentive payment. The Premium Conversion Program enables eligible employees to pay for their health plan premium deductions on a pre-tax basis and can also reduce gross income for tax purposes.

Retirement Plan

The retirement plan option is through the New York City Employees' Retirement System (NYCERS). Employees must contribute 4.85% of annual salary and are vested after 5 years of continuous full-time employment. Those who have prior work in NYS, NYC or a NY municipality should notify the Office of Human Resources (OHR) at the time of enrollment. Applications for Membership should be returned to OHR within five (5) days after the date of appointment.

NYCERS Pension Seminar Calendar for 2011

Union Dues

Most Civil Service staff are represented by DC 37. All eligible staff are charged an amlunt equivalent to union dues whether or not they elect to join. However, an appllication must be completed in order to receive welfare fund benefits.

Payroll

Pay Days are bi-weekly on Thursdays. Checks are issued on the preceding Wednesday beginning at 3:00 p.m. at The Graduate Center in the Payroll Office on the 8th floor. Direct deposit is available for all full-time employees.

Identification Card

In addition to serving as official CUNY identification, ID cards may be used in the Mina Rees Library, in Information Resources, and at other CUNY campuses.

Annual Leave

All new Civil Service staff must work for four (4) months before they can use annual leave. New employees earn annual leave at a rate of 1 day 1 hour and 45 minutes per month. Employees must complete a Request For Leave form prior to using Annual or Unscheduled holidays. Requests must be approved by the immediate supervisor in advance.

Sick Leave

Civil Service Staff earn sick leave at a rate of 1 day per month. Employees must call the Office of Human Resources when absent and indicate it on their timesheets. Request For Leave forms should be completed prior to all scheduled medical appointments.

Holidays

Civil Service Staff receive thirteen (13) paid holidays annually. In addition, they receive unscheduled holidays earned on a quarterly basis that are available in each full year of appointment. Those who begin after the beginning of the academic year receive a pro-rated number of unscheduled holidays.

Probable Permanent

Appointments are for 1 year from the date of appointment from a certified Civil Service list and may be extended at the request of the supervisor with approval by the Director of Human Resources.

Evaluation

Staff are evaluated four times annually during probation and annually thereafter. Special evaluations may be conducted at any time.

Tuition Reimbursement

Eligible DC 37 members can receive tuition reimbursement when they attend an accredited college, university or registered institution. The Education Fund reimburses for courses on an undergraduate, graduate and post-graduate level. Presently, members may apply for reimbursement of $700 per year for a maximum of $350 per semester for tuition that is not reimbursed through other forms of assistance. http://www.dc37.net/benefits/education/offerings/tuition.html

Tuition Waiver

CUNY employees and Adjuncts who meet eligibility criteria may apply for a waiver of tuition fees within The City University of New York. Service requirements needed to be eligible for waivers differ by title. Click here for tuition waiver procedures, eligibility requirements and forms.

Breaks

A 15-minute coffee break scheduled between 10:00 - 11:00 a.m. may be taken when office conditions permit it.

For further information, see Employment Policies.

Full-Time Teaching and Non-Teaching Instructional Staff Benefits

 

HEALTH INSURANCE COVERAGE
 
Full-time employees are eligible to participate in the New York City Health Benefit Program.  The employee can choose to receive health coverage through one of the following carriers:  Health Maintenance Organizations (HMO), Preferred Provider Organization (PPO), Exclusive Provider Organization (EPO) and Point of Service (POS) plans. There is no waiting period to join a plan.  Coverage for the employee and his/her eligible dependents will begin immediately upon appointment if the enrollment application is completed and returned to the Office of Human Resources within 30 days of the date of employment. Proof of marriage and birth certificates for dependent children are required. Optional coverage may be purchased for some health plans through additional payroll deductions. Once a health plan is selected, it cannot be changed until the annual open enrollment period which is held during the fall semester. Any change in plan made during this period becomes effective the first full payroll the following January.  If a Qualifying Event occurs such as a birth, marriage or divorce, the employee has 30 days from the date of the event to add or drop an individual. Proof of the event is required.
 
Health Maintenance Organizations
 
Aetna HMO
CIGNA HealthCare
Empire HMO (NY)                                       
GHI HMO                                                     
HIP PRIME HMO                                        
Vytra Health Plans                                        
                                
 
Point of Service, Exclusive Provider Organization, and Participating Provider Organizations/Indemnity Plans
 
Empire EPO  
GHI-CBP/Empire BlueCross Blue Shield
 
Group Health Incorporated
Empire BlueCross Blue Shield
HIP PRIME POS
            
 
There is also a major medical insurance supplement for those who select GHI-CBP.  GHI is the only plan that does NOT offer annual physicals if you are under 45 years of age.
 
To obtain further information on the health plans, please visit the website www.nyc.gov/olr.
 
ADDITIONAL BENEFITS
 
Dental, Optical, Hearing Aids and Prescription Drug plans are available through The Professional Staff Congress-City University of New York (PSC/CUNY) Welfare Fund. Coverage becomes
available on the 1st day of the month following an employee’s appointment date.  The PSC/CUNY pays for the prescription drug coverage for all health plans through Medco Health.  Group Long Term Disability coverage becomes available after the first full year of appointment.  Additional coverage for Optional Long Term Disability Insurance (for employees only), Long Term Care and Catastrophic Major Medical is available at an additional cost.
 
PENSION PLANS
 
Enrollment in a retirement plan is mandatory for full-time employees. The employee must elect to join a pension plan within 30 days from the appointment date.  Retirement election is permanent. The employee may join the New York City Teachers’ Retirement System (TRS) or the Optional Retirement Program (ORP), Teacher’s Insurance and Annuity Association-College Retirement Equities Fund (TIAA-CREF).  Substitute and Visiting appointees may elect to join if they choose to do so. Retirees who are receiving a pension from New York State or any of its political subdivisions, will not be allow to participate in the pension program.
 
NEW YORK TEACHERS’ RETIREMENT SYSTEM
 
The New York Teachers’ Retirement System (TRS) is a defined benefits plan. The vesting period is 10 years and employees are required to contribute 3% of their salary until 4//1/13. Effective 4/1/13 employees will have the following contribution schedule:
$0 - $45,000 or less: 3%
$45,000.01 - $55,000: 3.5%
$55,000.01 - $75,000: 4.5%
$75,000.01 - $100,000: 5.75%
$100,000+: 6%
The normal retirement age for Tier 6 members will be at age 63 or later with full benefits  or  with benefit reductions for earlier retirement. For more information, please visit the website
 
THE TEACHER’S INSURANCE AND ANNUITY ASSOCIATION- COLLEGE RETIREMENT EQUITIES FUND
 
TIAA-CREF is a defined contribution plan.  Benefits are based on the amount contributed by the employee and employer and the success of the employee’s choice of investments. Vesting occurs after 366 days or immediately for employees who own qualifying TIAA-CREF retirement contracts. Contribution to TIAA-CREF for employees hired on or after 4/1/13 will be 3%.  Effective 4/1/13 employees will have the following contribution schedule:
$0 - $45,000 or less: 3%
$45,000.01 - $55,000: 3.5%
$55,000.01 - $75,000: 4.5%
$75,000.01 - $100,000: 5.75%
$100,000+: 6%
 
CUNY Contribution will contribute 8% for the first seven years of employment and 10% thereafter.  For more information, visit the website
 
TAX DEFERRED ANNUITY (TDA) PROGRAM/SUPPLEMENTARY RETIREMENT ANNUITY (SRA)
 
A tax-deferred annuity program is available to all members of the full-time instructional staff.  Participants may elect to defer a percentage of their salaries before taxes as a retirement investment under contract with TIAA-CREF, Lincoln Life & Annuity Co. - Represented by The Halliday Financial Group  and TRS (only for members enrolled in the TRS Defined Benefit Plan).  Employees can only enroll in one tax deferred annuity program.
 
 
NEW YORK STATE DEFERRED COMPENSATION PROGRAM
 
All faculty and staff are eligible to participate in the NYS Deferred Compensation Plan (NYSDCP) in addition to the regular tax deferred annuity.  This is a voluntary retirement savings plan. For information please call (800) 422-8463 x 44329 or visit the website www.nysdcp.com. 
 
FLEXIBLE SPENDING ACCOUNTS (FSA PROGRAMS)
 
The NYC Flexible Spending Accounts Program includes the following:
 
  • Health Care Flexible Spending Accounts (HCFSA)
  • Dependent Care Assistance Program (DeCAP)
  • Health Benefits Buy-Out Waiver Program (MSC)
 
Enrollment in all of the FSA Programs must be made within 30 days of employment.
 
HCFSA allows employees, through pre-tax payroll deductions, to set aside up to $5,000
($2,500 in 2013) to pay for eligible health care expenses that are not reimbursable under their health and welfare fund insurance coverage. FSA elections do not roll over from year to year. Employees must re-enroll in the plan each year.
 
The Dependent Care Assistance Program (DeCAP) program permits employees, through pre-tax payroll deductions, to set aside up to $5,000 to pay for qualified day care, child care or in-home care for a disabled spouse or parent enabling the employee to work. Employees must re-enroll in the plan each year.
 
Both the Health Care Flexible Spending Account and the Dependent Care Program permit the employee to set salary aside and be reimbursed for eligible expenses with non-taxable monies, effectively reducing their taxes.
 
The Health Benefit Buy Out Waiver Program allows employees who do not wish to join a health insurance program to opt out of the medical coverage and receive an annual incentive payment if they have other non-city health coverage available to them. The annual incentive is $500 for individual coverage and $1,000 for family coverage, paid in two installments. Proof of health care coverage plus family status, if applicable, is required.  The Professional Staff Congress-City University of New York (PSC/CUNY) Welfare Fund benefits will still be available, with the exception of the prescription plan and the major medical supplement.  
 
CUNY WORK/LIFE PROGRAM
 
A free referral program designed to confidentially help employees, their immediate family and household members balance their personal and professional responsibilities is available.  The Program, administered by Corporate Counseling Associates (CCA), provides a wide range of information and support.  Further details concerning this program can be obtained by calling 1-800-833-8707 or visit the website www.cuny.edu/worklife.
 
TUITION WAIVERS
 
Tuition may be waived for undergraduate and graduate courses at any of The City University of New York.  There is a one-year eligibility waiting period for undergraduate courses.  The number of credits per semester for which tuition may be waived is unlimited.  Tuition for up to six credits per semester may be waived for Graduate courses.  There is no waiting period. No waivers are available for courses in the summer session.  Tuition Waivers are not available to the spouse or dependents of employees.
 
NEW YORK STATE COLLEGE SAVINGS PROGRAM
 
The New York’s 529 College Savings Program Direct Plan provides individuals with the opportunity to save for college expenses while gaining tax advantages. Participants may deduct up to $5,000 of their contributions from their New York State taxable income. Contributions to the program may be made through payroll deductions or direct payment to the plan.  For more information about the program, call the College Savings Program at
1-877-NYSAVES or visit the website at www.nysaves.org .
 
TRANSIT BENEFIT PROGRAM -WAGEWORKS
 
The transit benefit program allows employees to save on transportation expenses through pre-tax payroll deductions. For information and enrollment visit  www.cuny.edu/transitbenefit.
 
UNION REPRESENTATION
 
Instructional staff are represented by the Professional Staff Congress of the City University of New York. Staff may elect to join the bargaining unit in which case they will be charged union dues. If not, they will be charged an agency shop fee.
 
PAYROLL
 
Pay days - are biweekly on Thursdays. Checks are issued on the preceding Wednesday beginning at 3:00 p.m. in the Payroll Office. Staff may arrange to have checks mailed to their homes by contacting the payroll office. Direct deposit is available immediately.
 
CREDIT UNIONS
 
Participation in the PSC/CUNY Education Affiliates Federal Credit Union or the Municipal Credit Union is also available. For more information about these programs, call the Municipal Credit Union at 1-212-693-4900 or visit the website at www.nymcu.org.  For information on the Education Affiliates FCU, please call 1-212-354-2238 or visit the website at www.psccunyfcu.org.
 
IDENTIFICATION CARDS
 
In addition to serving as official CUNY identification, ID cards may be used in the Mina Rees Library and in Information Resources and at other CUNY campuses.
 
ANNUAL LEAVE
 
Teaching faculty earn a summer month of annual leave for each full semester of service, July for the Spring semester, August for the Fall. Non-teaching instructional staff accrue 15 days of annual leave in their initial year of appointment. Thereafter, annual leave gradually increases to a maximum of 25 days per year after ten years. There is a 45 day cap on accruals for new Non-Teaching Instructional staff.
 
SICK LEAVE
 
Instructional staff earn sick leave at a rate of 1 day 4 hours 40 minutes per month, for a total of 20 days per year, to a maximum of 160 days.
 
HOLIDAYS
 
Non-teaching instructional staff receives thirteen (13) paid holidays annually. In addition, they receive unscheduled holidays, earned on a quarterly basis that are available in each full year of appointment. Those who begin after the beginning of the academic year receive a pro-rated number of unscheduled holidays http://www.gc.cuny.edu/About-the-GC/Resource-Services/Human-Resources/Holiday-Closings

 

Graduate Assistants

Graduate Assistants may download employment forms for completion prior to orientation in the Office of Human Resources. Please bring your appointment letter, completed forms, and documents that establish employment eligibility to the orientation. Employment policies, procedures, workload, and all other information will be provided during the orientation. Please note that Graduate Assistants are not eligible for pension benefits.

Graduate Assistants may be eligible for health insurance benefits. For additional information on the New York State Health Insurance Program (NYSHIP) you may visit the website.

Click here to review and download the employment package.

You may register for an orientation at this website.


Housing
Beginning with the Fall 2011 semester, the Graduate Center will offer affordable housing to doctoral students, postdoctoral fellows, and members of the faculty. The eight-story complex, located at 165 East 118th Street, will provide easy access to bus and subway lines and a quick commute to The Graduate Center. For more information, visit the Housing Website.

Part-Time Civil Service Employees

Also See College Assistants

Benefits

The following benefits are available to Part-time Civil Service Employees who meet eligibility requirements:


Health Insurance Pension Plan Union
 NYCERS:
www.nycers.org
 DC-37:
http://www.dc37.net/

All Part-time Civil Service Employees may join the NYC Employees' Retirement System. (NYCERS). Contact the Office of Human Resources for applications.

Fringe Benefits

Fringe benefits are available if the employee consistently works a minimum of 17 hours per week. Included are dental, optical, prescription drug plans, disability, podiatry and audiology benefits through the District Council 37 (DC37) Welfare Fund. These benefits begin on the date of employment after a DC 37 Health & Security Plan enrollment card is submitted. Part-time Civil Service Employees pay union dues on a bi-weekly basis. The current rate is available in the Office of Human Resources or the Payroll Office for the current rate.

Performance Evaluations

Performance evaluations are initially done after the first 2 months of employment.  Thereafter, evaluations are done annually at the end of the fiscal year.  Special evaluations may be done at any time. Unsatisfactory performance may lead to termination of employment.

Payroll

Part-time Civil Service Employees are paid bi-weekly on Thursdays. Checks are issued on the preceding Wednesday beginning at 3:00 p.m. Direct deposit is available after six months of continuous employment.

Other benefits available to Part-time Civil Service Employees include:

Annual leave: 1st year = 1 hour for every 15 hours worked.
5th year = 1 hour for every 11 hours worked.
Sick Leave: 1 hour for every 20 hours worked

Tuition Reimbursement

Eligible DC 37 members can receive tuition reimbursement when enrolled in an accredited college, university or registered institution. The Education Fund reimburses for courses on an undergraduate, graduate and post-graduate level. Presently, members may apply for reimbursement of $700 per year for a maximum of $350 per semester for tuition that is not reimbursed through other forms of assistance.  DC 37

To be eligible, a member must:

  • Be a College Assistant or Sign Language Interpreter who work a minimum of 17 hours per week are covered.
  • Be employed at least 90 days prior to the first day of classes, and remain in a covered title for the term.
  • Receive course credit towards a degree in a college or university accredited by the Middle States Association of College and Secondary Schools (life experience, independent study and dissertation credits are not reimbursable).
  • For college credit classes, receive a grade of "C" or better.

Tuition Waiver

CUNY employees and Adjuncts who meet eligibility criteria may apply for a waiver of tuition fees within The City University of New York. Service requirements needed to be eligible for waivers differ by title. Click here for tuition waiver procedures, eligibility requirements and forms.

COBRA Benefits

Upon separation from The Graduate Center, Part-time Civil Service Employees are eligible for COBRA. COBRA packages and rates are available in the Office of Human Resources.

Identification Card

Identification Cards serve as official CUNY identification, may be used in the Mina Rees Library and in the Information Resources department.

Breaks

Coffee breaks may be scheduled for 15 minutes between 10:00 – 11:00 a.m., when office conditions permit them.

For further information, see Human Resources Policies and Procedures.