Recruitment: Document Retention
Affirmative action regulations require the retention of all supporting documents (applications, curriculum vitae, letters of reference, supplementary materials submitted by an applicant, minutes of search committee meetings, preliminary and interview evaluations, etc.) for three years. Adequate records must be maintained at all points in the screening and interviewing processes so that in subsequent reviews it can be demonstrated that all affirmative action regulations have been observed.
The search committee chairperson shall forward the files accumulated from the search to the Office of Compliance and Diversity . The Chief Diversity Officer shall maintain the files for a minimum of three years from the date of hire as required by the Equal Employment Opportunity Commission.