Accounts Payable

 
 

Accounts Payable

The Accounts Payable Department

In compliance with the Federal, State and local policies that govern CUNY colleges, the Accounts Payable Department is responsible for the processing of payments from the College’s OTPS tax levy budget. The matching principle is used to review purchase orders, invoices, receiving reports and inspections when needed.  Other related documents such as the bill of lading, packing slips and NY State Vouchers are checked for completeness and accuracy before the transactions are posted into CUNYfirst.  The expenditures are recorded in CUNYfirst and charged against the user department’s allocations.  The transactions are then bulkloaded to the Statewide Financial System.  Subsequently transactions are audited and payments generated by the Office of the State Comptroller as a direct deposit or check mailed directly to the vendor. The Accounts Payable Department is also responsible for processing personal reimbursements, honoraria, student stipends, maintaining the petty cash account, creating and managing vendor requests.

The Accounts Payable Office is located in room 8105 and can be reached at 212-817-7620 or by email: accountspayable@gc.cuny.edu.

Accounts Payable CUNYfirst Business Procedures

New Statewide (SFS) Policies and Procedures

Vendor Registration Forms and Instructions

NYS Vendor Self Service

Vendors that receive New York State Vendor IDs will be responsible for ensuring the accuracy of their data on the Vendor File. This information includes legal name, address, and contact information. It is important all information is correct for payment processing. When changes are necessary, the vendor must take the appropriate steps to update and/or correct the data on the Vendor File.

New York State Vendor Self Service is the online application a vendor can use to maintain addresses, contact information, and inquire about the status of a purchase order, invoice or payment. This online application is the preferred method to perform maintenance to a vendor’s New York State vendor account information on the Vendor File.

Upon registration to the NYS Vendor File an email will be sent to each vendor with instructions on how to enroll in the online Vendor Self Service application.

All vendors that provided core data including email address used to pre-populate the Vendor File have been sent an email with instructions on how to enroll in the online Vendor Self Service application. 

If the email with instructions on how to enroll in the online Vendor Self Service application was not received, the vendor should contact the SFS Help Desk:

Phone: (855) 233-8363 or (518) 457-7717
Email: helpdesk@sfs.ny.gov

Important Documents and Forms

Useful Links

Angella Bowley

Director of Accounts Payable
Graduate Center
Business Office
365 Fifth Avenue
New York, NY 10016-4309


Phone: (212) 817-7668